Real Estate Personnel: Administrative

  • Wichita Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Wichita Real Estate Jobs: Administrative

    Order #: WD08-19-42

    Title: Associate Service Coordinator-Compliance Coordinat

    Location: Downtown

    Description of Company: Local Full Service Residential, Commercial brokerage and management company. Action, Relocation and other services offered.

    Job Duties: • Process all pink sheets, accounts receivables, and prepare invoices for transactions • Process all commissions, figure month end reports, calculate earnings, invoicing, obtaining W-9’s, and all other tasks concerning money filtering through our office) • Prepare all awards and recognition documentation • Process all contracts and leases, earnest money deposits, addendums, amendments, extensions and anything else required to make sure that we are in compliance with KREC. • Interface with brokers, management, and other real estate professionals. • Assist and support assigned brokers in an administrative capacity. • Organization, maintenance and confirmation of day-to-day calendar, including business development activities, corporate events, client appointments and luncheons, etc. • Assist Marketing Coordinator with editing and updating marketing materials including aerials, maps, and property flyers, marketing packages, mailings and email campaigns. • Generate targeted prospect lists. • Prepare demographic reports. • Draft listing agreements, contracts, leases and other required documents. • Arrange closings. • Enter and update listing information into database(s). • Compose, prepare and distribute professional letters and memos of a confidential nature. • Collect and input data in spreadsheets. • Prioritize tasks coming from multiple associates. • Organize electronic and hard copy documents. • Backup for other administrative staff. Brokerage: Maintain tracking sheet for all brokerage deals and development deals / monitor critical dates Prepare all letters of intent and proposals. Tenants for tenant rep. deals all want their own forms used. Research properties that are not listed (in town and out of town) Coordinate aerials, traffic volumes, demographics, etc. with Weigand support staff Prepare marketing / tour packages for tenant rep assignments (this is a very extensive process for some tenants. Can be coordinated with the support staff). Assist with the management of listings Review all accounts for cross checking balances Development: Track invoices Assist with preparing draw requests for banks Coordinate purchase contracts and critical dates Track any due diligence required for contract to proceed Assist with creating and updating proformas for development analysis Some assistance with tracking tenant improvement requirements on build-out. Be responsible for ordering and following-up on environmental reports and title work Coordinate closings Prepare lease abstracts on tenants when lease is complete Property Management: Coordinate with tenants on their needs / concerns on management issues, HVAC, plumbing issues, etc. Occasionally assist with property tax appeals Assist with tenant finish-out coordination Assist with coordinating utilities and meters for tenants Coordinate (on properties held), the snow removal, landscaping, trash removal, etc. General Office Assistance: Keep electronic and paper files organized Some phone call-backs and setting of appointments

    Job Experience: The ideal candidate will have strong administrative skills preferably within the commercial real estate sector. Minimum of 2 years related experience with strong tenure. Strong knowledge of Microsoft Outlook and excel spreadsheets. Strong and professional telephone presence. Strong clerical and administrative skills required. Must be analytical! Minimum of 2-3 years Marketing and commercial real estate experience. Able to work with a team and 5 sales agents. Must be outgoing with great sense of humor. Candidate must be open to learn about posting of commercial listings and utilize the companies website. Some college preferred from accredited college

    Salary: 17

    Contact: Esther Mills Esther@RealtyJobs.com

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    Order #: WT08-19-436

    Title: Part Time Real Estate Assistant/Marketing

    Location: 

    Description of Company: Local Full Service Residential, Commercial brokerage and management company. Action, Relocation and other services offered.

    Job Duties: Assist the Agent and Brokerage with all daily administrative duties. Create flyers and update website with new listings. Follow up with potential customers on daily basis. Assist with mail outs and other duties. Create and update website content. Work with InDesign

    Job Experience: Strong Experience in InDesign is required! Background in Marketing and Real Estate Administration strongly preferred. Must have outstanding tenure and strong marketing experience within the Real Estate Sector. • Must be professional and detail oriented with good typing skills and general computer ability. • Must have real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training. • Some college education helpful. • Must be reliable and ethical • Excellent computer skills and some web development experience.

    Salary: 15

    Contact: Esther Mills Esther@RealtyJobs.com

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    Order #: WT07-19-487

    Title: Associate Service Coordinator-Compliance Coordinat

    Location: Downtown

    Description of Company: Local Full Service Residential, Commercial brokerage and management company. Action, Relocation and other services offered.

    Job Duties: • Process all pink sheets, accounts receivables, and prepare invoices for transactions • Process all commissions, figure month end reports, calculate earnings, invoicing, obtaining W-9’s, and all other tasks concerning money filtering through our office) • Prepare all awards and recognition documentation • Process all contracts and leases, earnest money deposits, addendums, amendments, extensions and anything else required to make sure that we are in compliance with KREC. • Interface with brokers, management, and other real estate professionals. • Assist and support assigned brokers in an administrative capacity. • Organization, maintenance and confirmation of day-to-day calendar, including business development activities, corporate events, client appointments and luncheons, etc. • Assist Marketing Coordinator with editing and updating marketing materials including aerials, maps, and property flyers, marketing packages, mailings and email campaigns. • Generate targeted prospect lists. • Prepare demographic reports. • Draft listing agreements, contracts, leases and other required documents. • Arrange closings. • Enter and update listing information into database(s). • Compose, prepare and distribute professional letters and memos of a confidential nature. • Collect and input data in spreadsheets. • Prioritize tasks coming from multiple associates. • Organize electronic and hard copy documents. • Backup for other administrative staff. Brokerage: Maintain tracking sheet for all brokerage deals and development deals / monitor critical dates Prepare all letters of intent and proposals. Tenants for tenant rep. deals all want their own forms used. Research properties that are not listed (in town and out of town) Coordinate aerials, traffic volumes, demographics, etc. with Weigand support staff Prepare marketing / tour packages for tenant rep assignments (this is a very extensive process for some tenants. Can be coordinated with the support staff). Assist with the management of listings Review all accounts for cross checking balances Development: Track invoices Assist with preparing draw requests for banks Coordinate purchase contracts and critical dates Track any due diligence required for contract to proceed Assist with creating and updating proformas for development analysis Some assistance with tracking tenant improvement requirements on build-out. Be responsible for ordering and following-up on environmental reports and title work Coordinate closings Prepare lease abstracts on tenants when lease is complete Property Management: Coordinate with tenants on their needs / concerns on management issues, HVAC, plumbing issues, etc. Occasionally assist with property tax appeals Assist with tenant finish-out coordination Assist with coordinating utilities and meters for tenants Coordinate (on properties held), the snow removal, landscaping, trash removal, etc. General Office Assistance: Keep electronic and paper files organized Some phone call-backs and setting of appointments

    Job Experience: The ideal candidate will have strong administrative skills preferably within the commercial real estate sector. Minimum of 2 years related experience with strong tenure. Strong knowledge of Microsoft Outlook and excel spreadsheets. Strong and professional telephone presence. Strong clerical and administrative skills required. Must be analytical! Minimum of 2-3 years Marketing and commercial real estate experience. Able to work with a team and 5 sales agents. Must be outgoing with great sense of humor. Candidate must be open to learn about posting of commercial listings and utilize the companies website. Some college preferred from accredited college

    Salary: 17

    Contact: Esther Mills Esther@RealtyJobs.com

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