Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DT04-20-26

    Title: Administrative Assistant

    Location: Cherry Creek, CO

    Description of Company: a national full service commercial group involved in tenant advisory, investment services, agency leasing, property & facility management and research

    Job Duties: assist property management with day to day operations. Tenant and vendor relations

    Job Experience: previous administrative assistant experience, ideal candidate will have property management experience, Yardi a plus

    Salary: 16

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD04-20-02

    Title: Recruiter

    Location: Colorado Springs

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Recruit, interview and reference candidates for permanent and temporary positions in property management, brokerage, construction, title and mortgage. • Coordinate the placement of candidates in temporary, permanent and executive positions. • Manage database of candidates, job orders and client information. • Representation of our company's services to new and existing firms. • Representation of our company's services at relative trade shows. This is a great opportunity to develop and expand an already existing operation with unlimited potential.

    Job Experience: • Any hiring, interviewing, new hire orientation and marketing experience considered. • Apartment or commercial property management industry experience ideal • A strong understanding of the Colorado Springs area helpful • Must be detailed oriented, self-motivated and professional • Strong computer skills with MS Office and Adobe PDF proficiency preferable

    Salary: 55000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD03-20-21

    Title: Commercial Real Estate Administrative Assistant/Li

    Location: Southeast Denver

    Description of Company: Local, established full service commercial real estate brokerage firm offering services locally, nationally and internationally.

    Job Duties:  Provide support to Commercial Real Estate Brokers Draft all commission approved forms, contracts, leases, listing agreements. Responsible for accurately maintaining listing in all databases Maintaining and update the company web site Broadcast emails Significant marketing including working with marketing vendors, sign vendors and preparing direct mailing Design of all company used marketing materials Responsible for: “running the office” Assists in special projects Greet visitors and answer the phone Handle company correspondence Maintain office/kitchen supplies by checking inventory, anticipating requirements, placing orders and stocking supplies Maintain office equipment

    Job Experience: Colorado real estate license preferred Previous Real Estate experience a plus Strong organizational skills Proven computer software skills required to include advanced Word, Excel, and Outlook Proven skills using Costar, Catylist, Constant Contact, real estate commission forms sofware Ability to learn new software programs with ease Excellent written and verbal communication skills Ability to multi-task Accurate typing abilities with strong attention to detail Ability to function independently, as well as a member of the team Maturity to deal tactfully and professionally with all levels of employees Dependability – is consistently at work and on time Must have strong desire to grow professionally in the Commercial Real Estate industry

    Salary: 60000

    Contact: Christina Birch christina@realtyjobs.com

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    Order #: DD03-20-19

    Title: Accountant

    Location: Aurora

    Description of Company: Specialize in managing private rentals, HOAs, New Construction, Recreational & Promotional Districts, Metro Districts and mixed-use properties nationwide

    Job Duties: Accounting for 35 HOA properties ·Process AP, AR, general bookkeeping and journal entries · Manage checks and depositing payments · Connect with homeowners regarding account issues or delinquencies as well as answer their questions and concerns Conduct monthly reconciliation of financial accounts · Communicate with collection legal firm regarding delinquent accounts · Manage annual budget and forecasting, bank reconciliations, monthly board packets, processing financial transactions for all properties and report to V.P

    Job Experience: · HOA experience helpful, Property Management accounting experience required · General Ledger accounting experience required · Accrual accounting experience · Proficiency in Excel required, a plus to have AppFolio experience. • Maintain all association financial statement files. · Education emphasis in accounting a plus

    Salary: 62400

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT03-20-240

    Title: Administrative Assistant Part Time

    Location: Broomfield

    Description of Company: A national, private real estate investment and development firm that concentrates on institutional-grade office properties and land ventures.

    Job Duties: Inputting invoices, a/p, a/r, set up contracts with vendors, validate tenants certificate, assist with day to day management of 3 office properties Broomfield, Boulder and Ft. Collins. •Manage Tenant Requests •Lease Management and Administration, assist with lease abstracting, compliance, renewals and expiration. •Insurance Certificates Management •Collect rents, update rent rolls. •Parking and security operations. •Assist with vendor management and negotiations. • Assist with managing all capital and tenant improvement projects as well as all aspects of maintenance. Assist with day to day operations of buildings.

    Job Experience: Must have real estate office experience, preferably in commercial property management, experience as a tenant service coordinator helpful, someone with initiative-goes above and beyond, excellent communication skills-willing to ask questions, flexible, pro watch data base a plus. •Must have hands on experience. •Strong experience handling tenant relations and follow up •Must understand the process and vendor relations management •Strong leadership and communications skills. •Strong computer skills ideal. Excel, Yardi and Timberline/Timber Scan Office building property management are the programs used. Commercial property management experience preferred, Yardi knowledge required. Excel, Adobe Acrobat experience ideal, ability to compile business professional emails and correspondence

    Salary: 18

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT02-20-365

    Title: Receptionist

    Location: Denver

    Description of Company: International commercial real estate corporation that owns, manages, and develops premier assets in the world's most dynamic and resilient markets

    Job Duties: • Greet visitors to office, including the general public, customers, tenants, delivery persons and contractors. • Direct all visitors to the appropriate personnel and answer all inquiries. • Direct all incoming calls and inquiries by answering, screening, and transferring telephone calls, taking messages. Answer overflow telephone calls for departments as necessary. • Answer and dispatch two-way radio calls. Answer and forward all inquiries. • Sort and distribute mail and other deliveries. • Type and distribute memos. • Maintain Vendor, Tenant and General files. • Coordinate and plan meetings. • Maintain appearance of kitchen by unloading, loading and starting dishwasher, stocking refrigerator and coffee areas daily. Ensure that the reception area, conference room and mailroom are clean at all times. • Office supply ordering and maintenance. • Assist Engineering regarding work order issues as well as maintaining accurate tenant information on the work order system. • Call Janitorial for clean-up calls. • Work with Security regarding after-hours activity, loading dock access, freight elevator requests, etc. • Verify current and correct Certificates of Insurance for all vendors requiring property access. • Assist in mailing rent bills, generating purchase orders, etc. • Create/complete Accounts Payable Coding Forms for all incoming invoices and submit to General Manager for approval. • Assist Property Management Team with any overflow work they may have. • Schedule conference rooms usage and maintain appearance of conference rooms. • Keep the office directory, Tenant Contact and Emergency Contact lists up to date. • Performs other duties as assigned. • Responsible for opening and closing office. Must be consistently at work, on-time as scheduled. • Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.

    Job Experience: • 2+ Years experience working in an administrative support role • Experience in a commercial office property considered a plus • Good at taking directions and prioritizing tasks • Professional demeanor and manner when greeting tenants and visitors and handling issues at the front desk. • Able to spell and write basic business letters and documents. • Good interpersonal communication skills • Proficient using office machinery such as photocopier, fax machine, typewriter, personal computer, printer, and calculator. • Proficient with MS Office, in particular Outlook, Word, and Excel. • Professional phone manners when taking calls. Able to perform telephone operations such as call hold, call forwarding, teleconferencing and other switchboard functions. • An essential function of the role is to work during normal business hours, Monday-Friday 8:00 am-5:00 pm, consistently on site. This position must open the office promptly at 8:00 am daily and work until office close time at 5:00 pm. • Must be able to sit at a desk and computer for long periods of time throughout the work day. • Knowledge of basic math and can use a simple spreadsheet. • Ability to perform accurate data entry.

    Salary: 22

    Contact: Makenzie Lewis makenzie@realtyjobs.com

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    Order #: DD01-20-33

    Title: Admin Assistant/Assistant Property Manager

    Location: DTC , CO

    Description of Company: privately held commercial real estate investment firm

    Job Duties: Tenant and vendor relations, assist with day to day operations, assist with minor accounting functions and be a liaison between tenants, engineers and managers. Assist with bookkeeping functions. Data entry and file maintenance.

    Job Experience: Individual must be professional with good communication skills and must be able to perform general administrative support duties. Strong customer service skills, previous bookkeeping skills and a/p experience helpful, Avid (A/p system) knowledge a plus , Inpak (work order system) knowledge is helpful. Spread sheet working knowledge in Excel is important, candidate must work well independently, be a stellar first point of contact!

    Salary: 45000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT12-19-354

    Title: Administrative Assistant / Tenant services Coordin

    Location: South Denver

    Description of Company: owners and developers of commercial real estate, leased and manage retail, office, residential, industrial and hospitality properties.

    Job Duties: Bidding service bids is top priority. Meet with Vendors and then present property manager with various bid options. Assist with contract rebidding, vendor management, invoicing, budgeting, and tenant relations. • Communicating with vendors during tenant improvement process • Building relationships with vendors and tenants • Notifying tenants of external improvements and upcoming maintenance • Maintaining vendor relationships and communicating concerns/questions to them • Troubleshooting tenant needs • Dispatching maintenance and following up to ensure satisfaction • Assisting Manager with budget preparation and CAM reconciliations • Assist with managing budget for Construction projects • Proofing incoming invoices for accuracy • Coding and inputting property accounts payable • Following up on late payments • Providing information to tenants for property improvements or after hours maintenance projects • Communicating with tenants during renewal process

    Job Experience: • Previous commercial management Assistant experience required. • Proficient in: Yardi Voyager, MS Excel, MS Word, MS Outlook, ideal. • Strong oral and written communication skills. • Strong knowledge and understanding of accounting and finance. • Ability to manage multiple priorities in fast-paced work environment. • Adaptable with ability to change priorities on short-notice. • Excellent time management skills. Candidate does not need to hold a real estate license. Requires understanding of financials in terms of over/under budget. CAM recs and lease abstracting is helpful but not required.

    Salary: 40000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD06-19-16

    Title: Front Office / Transaction Coordinator

    Location: Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: • Assist Executive members with various tasks and special projects as needed. Liaison between the Brokers, team and clients Assist in scheduling and manage brokers calendar • Other tasks as assigned including managing paperwork and deadlines involved in a real estate transaction. Assist with written correspondence, letters of intent, contracts, lease documents, and execution of marketing collateral. • Answering all incoming phone calls, greeting clients • Ordering and organizing office supplies in all supply rooms • Managing conference room calendars

    Job Experience: Must know Colorado Real Estate Contracts and the terminology. Transaction coordination or real estate administrative experience required. High level of integrity • Must be enthusiastic and proactive with excellent customer support experience • Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in MS Office • Hands-on experience with office equipment (fax machines, printers, copiers) • Professional attitude and appearance • Excellent communicator • Excellent organizational skills • Multi-tasking and time-management skills, with the ability to prioritize tasks • Demonstrates confidence, professionalism, and exceptional customer service skills

    Salary: 48000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD01-19-41

    Title: Commercial Property Manager

    Location: Thornton/Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: • Management of up to 15 commercial properties. • Interface with tenants, vendors, and owners. • Oversight of tenant improvements and property renovation projects. • Manage maintenance staff. • Property budgeting, collection and monitoring of property income and expenses. • Report to ownership. • Analyze key financial statements such as P&L, Balance Sheet, and Statement of Cash Flow to determine pro-forma cash flow projections. • Abstract commercial leases. • Knowledgeable of lease structures • Organize and present market data analysis, draw objective conclusions and make recommendations. • Create and present Excel spreadsheet analysis. Ability to efficiently write excel formulas. • Monitor and analyze commercial market conditions and tenant trends.

    Job Experience: • A minimum of 10 years working recently in commercial real estate with direct property management experience. Commercial leasing and Asset Management experience is helpful. Co. Real Estate License required. Strong with operations, accounting, and construction experience. • Understanding of commercial lease administration, well versed in Commercial Leases, specifically Office space and helpful to know medical space. • Experience working directly with owners • Budgeting and CAM Reconciliation processes • Excellent oral and written communication skills, organizational skills and attention to detail • Ability to work well under pressure • Knowledge in Yardi and Angus work order system is very helpful • Professional demeanor and appearance • B.A. or B.S. preferred • Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary. • Must have reliable vehicle to do site visits.

    Salary: 90000

    Contact: Tara Matta tara@realtyjobs.com

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