Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DD09-19-12

    Title: Property Manager HOA

    Location: Aurora

    Description of Company: Community and Property Management Company

    Job Duties: Oversee daily operations for 3-4 local HOA properties, approve invoices,visit properties at least monthly, provide administrative support to other Property Managers

    Job Experience: Ideal if candidate has CMCA (Certified Manager of Community Association), HOA license is not required, must have valid drivers license and reliable transportation Minimum 2-3 years Homeowner Association (HOA) property management / community management experience in addition to other professional work experiences that demonstrate leadership capabilities Ability to efficiently organize vendor management and construction and maintenance issues Understanding of Community Association business and financial statements Ability to motivate, cultivate and negotiate with committees Professional verbal and written communication skills Strong Computer Skills: Word, Excel, Outlook and Database applications Strong organizational and time management skills High integrity, honesty and professionalism Exceptionally strong customer service orientation

    Salary: 60000

    Contact: Wesley Boelter wes@realtyjobs.com

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    Order #: DD08-19-32

    Title: Staffing Assistant

    Location: Near DT Denver and occasionally Loveland

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Source, recruit, interview, and reference candidates for permanent and temporary positions. • Varied duties to include contacting candidates and potential candidates to discuss permanent and temporary career opportunities. • Service client accounts for temporary and permanent needs • Back up the Receptionist to answer phones and greet candidates, administer tests, database input of candidate and client information. • Business / client development • Represent REP at trade association functions • Other special projects as assigned

    Job Experience: • Will train an outgoing, compassionate people person • Must be professional and detail oriented with good typing skills and general computer ability • Any real estate industry, apartment leasing, brokerage, construction, title, mortgage or hotel industry related experience or training helpful. • Sales or customer service experience ideal • Degree or some college education helpful

    Salary: 35000

    Contact: Sara Pierce sara@realtyjobs.com

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    Order #: DT08-19-320

    Title: Administrative Assistant Part Time

    Location: Broomfield

    Description of Company: A national, private real estate investment and development firm that concentrates on institutional-grade office properties and land ventures.

    Job Duties: Inputting invoices, a/p, a/r, set up contracts with vendors, validate tenants certificate, assist with day to day management of 3 office properties Broomfield, Boulder and Ft. Collins. •Manage Tenant Requests •Lease Management and Administration, assist with lease abstracting, compliance, renewals and expirations. •Insurance Certificates Management •Collect rents, update rent rolls. •Parking and security operations. •Assist with vendor management and negotiations. • Assist with managing all capital and tenant improvement projects as well as all aspects of maintenance. Assist with day to day operations of buildings.

    Job Experience: Must have real estate office experience, preferably in commercial property management, experience as a tenant service coordinator helpful, someone with initiative-goes above and beyond, excellent communication skills-willing to ask questions, flexible, pro watch data base a plus. •Must have hands on experience. •Strong experience handling tenant relations and follow up •Must understand the process and vendor relations management •Strong leadership and communications skills. •Strong computer skills ideal. Excel, Yardi and Timberline/Timber Scan Office building property management are the programs used. Commercial property management experience preferred, Yardi knowledge required. Excel, Adobe Acrobat experience ideal, ability to compile business professional emails and correspondence

    Salary: 20

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD08-19-25

    Title: Administrative Assistant Part Time

    Location: Broomfield

    Description of Company: A national, private real estate investment and development firm that concentrates on institutional-grade office properties and land ventures.

    Job Duties: Inputting invoices, a/p, a/r, set up contracts with vendors, validate tenants certificate, assist with day to day management of 3 office properties Broomfield, Boulder and Ft. Collins. •Manage Tenant Requests •Lease Management and Administration, assist with lease abstracting, compliance, renewals and expirations. •Insurance Certificates Management •Collect rents, update rent rolls. •Parking and security operations. •Assist with vendor management and negotiations. • Assist with managing all capital and tenant improvement projects as well as all aspects of maintenance. Assist with day to day operations of buildings.

    Job Experience: Must have real estate office experience, preferably in commercial property management, experience as a tenant service coordinator helpful, someone with initiative-goes above and beyond, excellent communication skills-willing to ask questions, flexible, pro watch data base a plus. •Must have hands on experience. •Strong experience handling tenant relations and follow up •Must understand the process and vendor relations management •Strong leadership and communications skills. •Strong computer skills ideal. Excel, Yardi and Timberline/Timber Scan Office building property management are the programs used. Commercial property management experience preferred, Yardi knowledge required. Excel, Adobe Acrobat experience ideal, ability to compile business professional emails and correspondence

    Salary: 20

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT08-19-08

    Title: Tenant Relations

    Location: Centennial, CO

    Description of Company: Investments is a diversified commercial real estate company that creates, acquires, owns and manages income producing properties primarily for our own account.

    Job Duties: The Tenant Service Coordinator’s primary role is to coordinate the day-to-day operations of the building management team and services to meet the needs of the tenants and the client. The TSC will secure and maintain positive and professional relationships with the tenants and be accountable for ensuring issues and needs are routed to, responded to, and resolved by the appropriate individual, department, or service. This position includes general administrative, service desk, and event coordination functions related to the tenants and operation of the building.

    Job Experience: Highly organized, and flexible/adaptable to changes in organizational structure and work priorities • Ability to work effectively in a family-owned, entrepreneurial small office environment • Positive attitude, professionalism, and integrity • Customer Service Oriented with the ability to follow-through with tenant requests/issues – you thrive on happy tenants! • Proficient in Microsoft Word and Microsoft Excel • Ability to communicate clearly and professionally in both verbal and written form • Ability to represent the Company with the highest level of professionalism in knowledge and image • Self-motivated and highly skilled problem solver • Ability to work in a fast paced and varied environment

    Salary: 47000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD06-19-16

    Title: Front Office/Transaction Coordinator

    Location: Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: • Assist Executive members with various tasks and special projects as needed. Liaison between the Brokers, team and clients Assist in scheduling and manage brokers calendar • Other tasks as assigned including managing paperwork and deadlines involved in a real estate transaction. Assist with written correspondence, letters of intent, contracts, lease documents, and execution of marketing collateral. • Answering all incoming phone calls, greeting clients • Ordering and organizing office supplies in all supply rooms • Managing conference room calendars

    Job Experience: Must know Colorado Real Estate Contracts and the terminology. Transaction coordination or real estate administrative experience required. High level of integrity • Must be enthusiastic and proactive with excellent customer support experience • Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in MS Office • Hands-on experience with office equipment (fax machines, printers, copiers) • Professional attitude and appearance • Excellent communicator • Excellent organizational skills • Multi-tasking and time-management skills, with the ability to prioritize tasks • Demonstrates confidence, professionalism, and exceptional customer service skills

    Salary: 50000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT05-19-480

    Title: Front Office/Transaction Cordinator

    Location: Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: Assist with transactional work relating to commercial real estate, Performing market research and analysis for such as pulling comparables, preparing marketing packages for distribution, Prepare listing agreements to send to potential clients. Organize documents, assist in the due diligence process by collecting documents, scheduling meetings, and ensuring all parties adhere to their deadlines. • Assist Executive member with various tasks and special projects as needed. • Answering all incoming phone calls and greeting clients • Managing all incoming and outgoing mail, couriers, overnight packages etc • Ordering and organizing office supplies in all supply rooms • Managing conference room calendars • Front office, conference rooms and kitchens neat and clean • Data Entry • Other tasks as assigned.

    Job Experience: Previous experience as a real estate transaction coordinator and/or Brokers Assistant. A strong understanding of the real estate transaction process is a must. Strong efficiency with computers, technology and learning new platforms. Passionate about quality and accuracy • Must be enthusiastic and proactive with excellent customer support experience • Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in MS Office • Hands-on experience with office operations • Professional attitude and appearance • Excellent communicator • Excellent organizational skills • Multi-tasking and time-management skills, with the ability to prioritize tasks • Demonstrates confidence, professionalism, and exceptional customer service skills

    Salary: 22

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD01-19-41

    Title: Commercial Property Manager

    Location: Thornton/Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: • Management of up to 15 commercial properties. • Interface with tenants, vendors, and owners. • Oversight of tenant improvements and property renovation projects. • Manage maintenance staff. • Property budgeting, collection and monitoring of property income and expenses. • Report to ownership. • Analyze key financial statements such as P&L, Balance Sheet, and Statement of Cash Flow to determine pro-forma cash flow projections. • Abstract commercial leases. • Knowledgeable of lease structures • Organize and present market data analysis, draw objective conclusions and make recommendations. • Create and present Excel spreadsheet analysis. Ability to efficiently write excel formulas. • Monitor and analyze commercial market conditions and tenant trends.

    Job Experience: • A minimum of 10 years working recently in commercial real estate with direct property management experience. Commercial leasing and Asset Management experience is helpful. Co. Real Estate License required. Strong with operations, accounting, and construction experience. • Understanding of commercial lease administration, well versed in Commercial Leases, specifically Office space and helpful to know medical space. • Experience working directly with owners • Budgeting and CAM Reconciliation processes • Excellent oral and written communication skills, organizational skills and attention to detail • Ability to work well under pressure • Knowledge in Yardi and Angus work order system is very helpful • Professional demeanor and appearance • B.A. or B.S. preferred • Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary. • Must have reliable vehicle to do site visits.

    Salary: 100000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD12-16-17

    Title: Receptionist / Staffing Assistant

    Location: Downtown Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Answer VOIP phone system to assist callers, determine their needs and transfer the calls to the appropriate staff member • Greet Candidates, Clients and Vendors that come to the main office • Administer training and tests • Database input of resumes and create files • Ensure accurate completion of I-9 and other application forms. • Call candidates to confirm interviews • Assist managers in various recruiting duties • Assist in marketing efforts • Maintain reception and kitchen areas and supplies • Assist payroll in collecting and processing time sheets • Special projects as assigned

    Job Experience: • Will train with strong interpersonal communications skills • Must be professional and detail oriented with good typing skills and general computer ability • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful • Some college education helpful • Any staffing or recruiting industry helpful, but not required • Must be reliable, ethical and a team player

    Salary: 31200

    Contact: Sara Pierce sara@realtyjobs.com

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