Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DT06-20-270

    Title: Administrative Assistant

    Location: DT

    Description of Company: A privately held, full-service commercial real estate services and investment firm based in Phoenix, Arizona, with branch offices in California, Colorado and Nevada.

    Job Duties: • Dispatching and management of vendors • Management of vendor insurance certificates • Assist with overseeing daily operations of property management • Administrative duties including file maintenance, data entry • Tenant relations functions such as maintenance request management, move in and out coordination, tenant finish and general communication.

    Job Experience: • Any administrative or management experience in a commercial property management environment considered • Assistant manager level experience in commercial, retail space or industrial space ideal • Yardi software knowledge helpful • Must be professional, reliable and able to multitask • Must possess excellent written and verbal communications skills

    Salary: 18

    Contact: Tara Matta

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    Order #: DT06-20-16

    Title: Administrative Assistant

    Location: Aurora

    Description of Company: Specialize in managing private rentals, HOAs, New Construction, Metro Districts and mixed-use properties nationwide

    Job Duties: • Communicate and be liaison between homeowners,vendors, employees and managers in a positive, productive and efficient manner • Be the first point of contact with a positive upbeat and helpful attitude. • Answer phones and follow up on any calls and emails related to Property Manager or Owners. • Checking email to ensure prompt attention to immediate issues. • Assist the Property Managers with organizing meetings, assist with HOA updates, tenant relations, and any other administrative assistance. • Assisting Manager with contract processing, handling requests for revenue production. • Preparing and sending monthly delinquency letters and yearly spring cleaning letters to homeowners.

    Job Experience: • Attention to detail, multitask oriented, professional mannerism, self-motivated, proactive, highly organized

    Salary: 15

    Contact: Tara Matta

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    Order #: DT04-20-112

    Title: Assistant Manager

    Location: Broomfield

    Description of Company: National Commercial Real estate investment, development and management company

    Job Duties: Assists the Property Manager with the management of the 4 buildings with approximately 500k sq. ft, along with the leadership of assigned staff. Assists with assigned areas including the strategic, financial, and operational. management of the properties.

    Job Experience: Minimum of 3 years' experience in commercial property or facilities management. • Excellent computer, communication, accounting/budgeting, organizational and customer service skills. • Knowledge of property management and terminology including Microsoft Word, Excel, and Outlook: MRI, Yardi and Kardin accounting software. • Once hired permanent, must either obtain and/or acquire a Colorado broker's real estate license.

    Salary: 22.95

    Contact: Tara Matta

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    Order #: DD04-20-02

    Title: Recruiter

    Location: Colorado Springs

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Recruit, interview and reference candidates for permanent and temporary positions in property management, brokerage, construction, title and mortgage. • Coordinate the placement of candidates in temporary, permanent and executive positions. • Manage database of candidates, job orders and client information. • Representation of our company's services to new and existing firms. • Representation of our company's services at relative trade shows. This is a great opportunity to develop and expand an already existing operation with unlimited potential.

    Job Experience: • Any hiring, interviewing, new hire orientation and marketing experience considered. • Apartment or commercial property management industry experience ideal • A strong understanding of the Colorado Springs area helpful • Must be detailed oriented, self-motivated and professional • Strong computer skills with MS Office and Adobe PDF proficiency preferable

    Salary: 55000

    Contact: Tara Matta

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    Order #: DD03-20-21

    Title: Commercial Real Estate Administrative Assistant/Li

    Location: Southeast Denver

    Description of Company: Local, established full service commercial real estate brokerage firm offering services locally, nationally and internationally.

    Job Duties:  Provide support to Commercial Real Estate Brokers Draft all commission approved forms, contracts, leases, listing agreements. Responsible for accurately maintaining listing in all databases Maintaining and update the company web site Broadcast emails Significant marketing including working with marketing vendors, sign vendors and preparing direct mailing Design of all company used marketing materials Responsible for: “running the office” Assists in special projects Greet visitors and answer the phone Handle company correspondence Maintain office/kitchen supplies by checking inventory, anticipating requirements, placing orders and stocking supplies Maintain office equipment

    Job Experience: Colorado real estate license preferred Previous Real Estate experience a plus Strong organizational skills Proven computer software skills required to include advanced Word, Excel, and Outlook Proven skills using Costar, Catylist, Constant Contact, real estate commission forms sofware Ability to learn new software programs with ease Excellent written and verbal communication skills Ability to multi-task Accurate typing abilities with strong attention to detail Ability to function independently, as well as a member of the team Maturity to deal tactfully and professionally with all levels of employees Dependability – is consistently at work and on time Must have strong desire to grow professionally in the Commercial Real Estate industry

    Salary: 60000

    Contact: Christina Birch

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    Order #: DD03-20-19

    Title: Accountant

    Location: Aurora

    Description of Company: Specialize in managing private rentals, HOAs, New Construction, Metro Districts and mixed-use properties nationwide

    Job Duties: Accounting for 35 HOA properties ·Process AP, AR, general bookkeeping and journal entries · Manage checks and depositing payments · Connect with homeowners regarding account issues or delinquencies as well as answer their questions and concerns Conduct monthly reconciliation of financial accounts · Communicate with collection legal firm regarding delinquent accounts · Manage annual budget and forecasting, bank reconciliations, monthly board packets, processing financial transactions for all properties and report to V.P

    Job Experience: · HOA experience helpful, Property Management accounting experience required · General Ledger accounting experience required · Accrual accounting experience · Proficiency in Excel required, a plus to have AppFolio experience. • Maintain all association financial statement files. · Education emphasis in accounting a plus

    Salary: 62400

    Contact: Tara Matta

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    Order #: DD06-19-16

    Title: Front Office / Transaction Coordinator

    Location: Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: • Assist Executive members with various tasks and special projects as needed. Liaison between the Brokers, team and clients Assist in scheduling and manage brokers calendar • Other tasks as assigned including managing paperwork and deadlines involved in a real estate transaction. Assist with written correspondence, letters of intent, contracts, lease documents, and execution of marketing collateral. • Answering all incoming phone calls, greeting clients • Ordering and organizing office supplies in all supply rooms • Managing conference room calendars

    Job Experience: Must know Colorado Real Estate Contracts and the terminology. Transaction coordination or real estate administrative experience required. High level of integrity • Must be enthusiastic and proactive with excellent customer support experience • Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in MS Office • Hands-on experience with office equipment (fax machines, printers, copiers) • Professional attitude and appearance • Excellent communicator • Excellent organizational skills • Multi-tasking and time-management skills, with the ability to prioritize tasks • Demonstrates confidence, professionalism, and exceptional customer service skills

    Salary: 48000

    Contact: Tara Matta

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