Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DD11-19-28

    Title: Assistant Manager

    Location: Broomfield

    Description of Company: National Commercial Real estate investment, development and management company

    Job Duties: Assists the Property Manager with the management of the property along with the leadership of assigned staff. Assists with assigned areas including the strategic, financial, and operational. management of the properties.

    Job Experience: Minimum of 3 years' experience in commercial property or facilities management. • Excellent computer, communication, accounting/budgeting, organizational and customer service skills. • Knowledge of property management and terminology including Microsoft Word, Excel, and Outlook: MRI, Y ardi and Kardin accounting soHware. • Must have an active Colorado broker's real estate license. • Must have a Bachelor's degree.

    Salary: 55000

    Contact: Tara Matta

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    Order #: DD11-19-16

    Title: Property Manager Sr.

    Location: Centennial , CO

    Description of Company: privately held commercial real estate investment firm

    Job Duties: • Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance, tenant build-out and other property operations. • Ensure that property management services are provided in compliance with policies, procedures, regulations and contractual obligations and standards. • Constantly strive for improvements in work process and results to better meet owner’s expectations. • Develop operating & capital budgets that reflect the investment objectives for operating the property. • Prepare monthly reports including budget variances, property accruals and strategies for collection of receivables. • Prepare semi-annual estimated operating expense statements and annual tenant operating expense reconciliations. • Administer leases including promptly abstracting new and amended leases, reviewing all tenant billings, analyzing lease clauses, enforcing tenant compliance and performing landlord obligations. • Manage tenant improvement and building capital projects for owner. Review construction documents for accuracy and viability. Develop RFP’s, qualify and analyze bids, keep accurate project records, and perform detailed cost accounting. Monitor construction progress and conformity to plans and specifications. • Coordinate collection and documentation of all revenues following lease obligations of tenants. • Engage, contract, and supervise all vendors, service providers and goods/services required to maintain the asset up to company standards and consistent with the investment strategy. • Develop a network of emergency services and 24/7 property coverage, tenant and staff emergency procedures, and crisis communications plans. • Direct, develop, motivate and evaluate all on-site administrative, property management, and engineering personnel. Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management. • Forecast and manage replacement of major capital expense items including HVAC system, roof systems, parking lot surfaces, etc. • Manage tenant relations and ensure the prompt and satisfactory resolution of work orders and maintenance requests. • Liaise with other disciplines/departments within the company to provide a team approach to the management of real estate. • Keep abreast of new technologies, best-practices, systems and procedures related to property management through membership and participations in professional, industry/trade and civic organizations • Support the company’s local acquisitions team through due diligence document review, expense budgeting, and other duties as requested.

    Job Experience: • Minimum of 10 years of experience managing office properties • CPM or RPA designation; LEED® AP a plus • Demonstrated interpersonal, leadership, management, communication, conflict resolution, and decision-making skills • Strong knowledge of finance and building operations • Strong construction management experience required • Active California Real Estate License • Bachelor’s degree required • Advanced knowledge of Microsoft Office Suite, MRI accounting software

    Salary: 120000

    Contact: Tara Matta

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    Order #: DT10-19-351

    Title: Leasing Agent

    Location: DU area

    Description of Company: National multi- family property management company

    Job Duties: Marketing, show and lease apartments - Assist with on site operations - Handle all details of Move Ins, Move Outs, giving special attention to apartment inspection check-ins and check-outs. - Maintain resident records in CRM and Yardi. - Assist Manager with rent collection, rent ledger, bank deposits, petty cash records, delinquent rents, evictions, maintaining curb appeal, etc. - Work with established budget and notify the Property Owner of any possible variations. - Complete daily, weekly, and monthly reports as directed by owners. - Handle lease negotiations and renewals. - Show apartments to perspective residents. - Work with maintenance team on work orders & make ready process - Assist with marketing and leasing activities as requested. - Assist Manager with resident relations and enforce all community rules and regulations. - Other duties as assigned.

    Job Experience: Leasing, sales, new home sales, polished, outgoing, ability to close deals work well in fast paced environment. Are confident and motivated by the opportunity to interact with customers while helping them with housing needs. Have strong communication and time management skills. Enjoy being part of a team environment. Have availability and flexibility to work weekends.

    Salary: 0

    Contact: Tara Matta

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    Order #: DD10-19-31

    Title: Administrative Assistant

    Location: Greenwood Village

    Description of Company: Local Commercial Property Management Group who specialize in Office and Retail management of local properties throughout South East Denver

    Job Duties: Position will assist with vendor relations, including contract negotiations. Responsibilities Ensure accurate entry of accounts payable into property management software Maintain positive tenant and vendor relations. Assist with monthly and quarterly financial reporting Assist with monthly Tenant Statements Assist with the preparation of monthly executive summaries Assist with analyzing and implementing the annual budgets Assist with operating expense reconciliation and adjustments Assist with commercial budget compliance Assist with operating the building efficiently (i.e. implement cost savings measures, etc.) Assist in bidding out and negotiating reduction in vendor contracts Actively...

    Job Experience: Previous office skills required. • Experience in the Commercial Property Management ideal. • Possess good organizational skills, ability to prioritize and manage multiple tasks • Completes work accurately and efficiently • Working experience with MS Word, Excel and Outlook • Strong Customer Service Skills (phone, email, in person) • Professional and treats others with respect and consideration • Attendance and punctuality are extremely important • Reliable and dependable. • Responds to management direction and completes projects on time. • Self starter and can work well with limited supervision

    Salary: 41500

    Contact: Tara Matta

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    Order #: DD08-19-25

    Title: Administrative Assistant Part Time

    Location: Broomfield

    Description of Company: A national, private real estate investment and development firm that concentrates on institutional-grade office properties and land ventures.

    Job Duties: Inputting invoices, a/p, a/r, set up contracts with vendors, validate tenants certificate, assist with day to day management of 3 office properties Broomfield, Boulder and Ft. Collins. •Manage Tenant Requests •Lease Management and Administration, assist with lease abstracting, compliance, renewals and expirations. •Insurance Certificates Management •Collect rents, update rent rolls. •Parking and security operations. •Assist with vendor management and negotiations. • Assist with managing all capital and tenant improvement projects as well as all aspects of maintenance. Assist with day to day operations of buildings.

    Job Experience: Must have real estate office experience, preferably in commercial property management, experience as a tenant service coordinator helpful, someone with initiative-goes above and beyond, excellent communication skills-willing to ask questions, flexible, pro watch data base a plus. •Must have hands on experience. •Strong experience handling tenant relations and follow up •Must understand the process and vendor relations management •Strong leadership and communications skills. •Strong computer skills ideal. Excel, Yardi and Timberline/Timber Scan Office building property management are the programs used. Commercial property management experience preferred, Yardi knowledge required. Excel, Adobe Acrobat experience ideal, ability to compile business professional emails and correspondence

    Salary: 20

    Contact: Tara Matta

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    Order #: DD06-19-16

    Title: Front Office / Transaction Coordinator

    Location: Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: • Assist Executive members with various tasks and special projects as needed. Liaison between the Brokers, team and clients Assist in scheduling and manage brokers calendar • Other tasks as assigned including managing paperwork and deadlines involved in a real estate transaction. Assist with written correspondence, letters of intent, contracts, lease documents, and execution of marketing collateral. • Answering all incoming phone calls, greeting clients • Ordering and organizing office supplies in all supply rooms • Managing conference room calendars

    Job Experience: Must know Colorado Real Estate Contracts and the terminology. Transaction coordination or real estate administrative experience required. High level of integrity • Must be enthusiastic and proactive with excellent customer support experience • Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in MS Office • Hands-on experience with office equipment (fax machines, printers, copiers) • Professional attitude and appearance • Excellent communicator • Excellent organizational skills • Multi-tasking and time-management skills, with the ability to prioritize tasks • Demonstrates confidence, professionalism, and exceptional customer service skills

    Salary: 48000

    Contact: Tara Matta

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    Order #: DT05-19-385

    Title: Front Desk Administrator

    Location: Central Denver

    Description of Company: owner managed properties, small apartments, condos for sale-HOA units from ground up located throughout the front range

    Job Duties: Administrative Assistant — Performs administrative and office support activities for multiple supervisors. Duties include answering all incoming calls and redirect them or keep messages. Greet and welcome guests, receive letters, packages etc. and distribute them. Assist with creating word documents and spreadsheets as well as other duties as assigned.

    Job Experience: Previous experience as front desk representative, or relevant position. Excellent knowledge of MS Office (especially Excel and Word). Strong communication and people skills with good organizational and multi-tasking abilities. Proficient in English (oral and written)

    Salary: 16

    Contact: Wesley Boelter

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    Order #: DD01-19-41

    Title: Commercial Property Manager

    Location: Thornton/Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: • Management of up to 15 commercial properties. • Interface with tenants, vendors, and owners. • Oversight of tenant improvements and property renovation projects. • Manage maintenance staff. • Property budgeting, collection and monitoring of property income and expenses. • Report to ownership. • Analyze key financial statements such as P&L, Balance Sheet, and Statement of Cash Flow to determine pro-forma cash flow projections. • Abstract commercial leases. • Knowledgeable of lease structures • Organize and present market data analysis, draw objective conclusions and make recommendations. • Create and present Excel spreadsheet analysis. Ability to efficiently write excel formulas. • Monitor and analyze commercial market conditions and tenant trends.

    Job Experience: • A minimum of 10 years working recently in commercial real estate with direct property management experience. Commercial leasing and Asset Management experience is helpful. Co. Real Estate License required. Strong with operations, accounting, and construction experience. • Understanding of commercial lease administration, well versed in Commercial Leases, specifically Office space and helpful to know medical space. • Experience working directly with owners • Budgeting and CAM Reconciliation processes • Excellent oral and written communication skills, organizational skills and attention to detail • Ability to work well under pressure • Knowledge in Yardi and Angus work order system is very helpful • Professional demeanor and appearance • B.A. or B.S. preferred • Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary. • Must have reliable vehicle to do site visits.

    Salary: 90000

    Contact: Tara Matta

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