Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DD01-20-02

    Title: Assistant Manager

    Location: Denver

    Description of Company: A privately held, full-service commercial real estate services and investment firm based in Phoenix, Arizona, with branch offices in California, Colorado and Nevada.

    Job Duties: Varied duties to include: • Dispatching and management of vendors • Management of vendor insurance certificates • Assist with overseeing daily operations of property management • Administrative duties including file maintenance, data entry • Tenant relations functions such as maintenance request management, move in and out coordination, tenant finish and general communication.

    Job Experience: • Any administrative or management experience in a commercial property management environment considered • Assistant manager level experience in commercial, retail space or industrial space ideal • Yardi software knowledge helpful • Must be professional, reliable and able to multitask • Must possess excellent written and verbal communications skills • Should be available for a temporary to hire opportunity Must be available to commute to Centennial Properties twice a week (Tuesday and Thursday)

    Salary: 50000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT12-19-354

    Title: Administrative Assistant / Tenant services Coordin

    Location: South Denver

    Description of Company: owners and developers of commercial real estate, leased and manage retail, office, residential, industrial and hospitality properties.

    Job Duties: • Organizes and prioritizes large volumes of information and calls. • General receptionist duties including greeting visitors, answering phones, taking messages, processing mail and filing. • Ensures that the reception area and break areas are neat and orderly. • Assist with the execution, scanning, filing and abstracting of commercial and residential lease documents. • Maintain a working knowledge of lease agreements, listing agreements, purchase and sale agreements, and related real estate documents and contracts. • Ordering of all office and kitchen supplies. • Mailing or emailing of all Tenant Rent Statements. • Coordination of tenant and vendor requests and/or complaints. • Checking out of keys to vendors and/or contractors and tracking use of keys to ensure all keys are accounted for at the end of the day. • Utilize the property maintenance work order system to enter orders and dispatch them to building engineers. • Understand and execute emergency and evacuation procedures, notifying appropriate personnel as necessary. • Maintain current Tenant/Vendor Insurance Certificates. • Assist with insurance claims for property related incidents. • Oversee Job Cost spreadsheets and make budget entries in relevant software applications. • Conduct apartment leasing activity including renewals, move-in process and all related record keeping. • Mailing of all A/P, scanning as required, filing all A/P and maintaining of all contractor files. • Assist in the preparation of annual operating budget and business plan; prepare other financial or operation reports as requested.

    Job Experience: Previous property management experience ideal. • Demonstrable receptionist and/or customer service skills required. • Basic lease interpretation skills desired but not required. • Strong math, analytical skills, organization skills and strong attention to detail required. • Must be honest, responsible, conscientious, respectful and punctual. • Have outstanding office skills (typing, filing, internet research, operation of business machines, etc.) • Be knowledgeable in multiple computer programs such as Word, and Excel. • Willing train the right fit.

    Salary: 40000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD12-19-37

    Title: Administrative Assistant

    Location: Centennial

    Description of Company: full-service real estate company that designs, develops, builds, acquires, and manages multifamily and commercial real estate

    Job Duties: First point of contact for tenant requests & coordinating all service calls and follow-up, including phones, office services and managing all visitors. Liaison between executive team, clients, tenants and vendors. • Maintaining all files for tenants • Gathering certificates of insurance and business licenses • Managing expiration dates for both certificates and license • Dispatching maintenance for tenant requests • Communicating with vendors and contractors • Maintaining vendor files • Receiving and coding incoming accounts payable • Scheduling meetings for Manager • Coordinating tenant appreciation days • Preparing correspondence and reports for Manager • Communicating with tenants about external improvements or cleaning schedules • Resolving customer/tenant questions or concerns

    Job Experience: 2+ years of relevant work experience in commercial real estate preferred. Must be proficient in MS Word and Excel, ideal if candidate has MRI experience. The candidate must have excellent oral and written communication skills, and superior skills in tenant relations & customer service. Ability to meet deadlines, integrity, work ethic & leadership qualities.

    Salary: 50000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD12-19-36

    Title: Assistant Commercial Property Manager

    Location: Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: Responsible for invoicing, coding and processing, including verification of appropriate back-up. Maintain building office files. Produce and monitor purchase orders for non-contract materials or services ordered. Update and maintain Service Agreement contracts. Rent collections, assess late fees and interest on collections. Input of lease summaries for each tenant. Handle all tenant work order requests. Obtain and provide proposals for work. Process all bill backs to tenants for work request. Maintain work order system. Enter, print and distribute Service Requests, follow-up with staff or vendor to ensure completion, invoice billable work. Create and distribute quarterly tenant newsletter. Update and maintain Tenant Information database. Maintain Critical Dates which lists all tenant anniversaries, lease expiration, options, rent increase dates, etc. Update and maintain Tenant Handbook Manual. Update Certificate of Insurance lists for tenants, vendors. Request updated certificates as required. Assist with preparation of annual operating budgets. Assist with preparation of annual operating expense reconciliations. Tenant Relations Responsible for day-to-day tenant calls. Coordinate all tenant events

    Job Experience: Previous Assistant Commercial Property Management experience, Understanding of commercial lease administration, budgeting and CAM Reconciliation processes, excellent oral and written communication skills, organizational skills and attention to detail, Ability to work well under pressure with strong personalities - Knowledge in Yardi and Angus work order system is very helpful - Professional demeanor and appearance, B.A. or B.S. preferred but not required, A minimum of 3 years working in commercial real estate with property management experience. Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary.

    Salary: 60000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD11-19-33

    Title: Accountant II

    Location: Aurora

    Description of Company: Local governmental entity located in Colorado engaged in the redevelopment, sales, construction and management of commercial properties

    Job Duties: • Support Property operations while maintaining compliance with corporate polices and audit procedures. • Process A/P invoices for accurate account classifications, supporting documentation and approvals; enter batches into the proprietary software and processes check run. • Analyze vendor accounts and communicate with vendors. • Create and manage Purchase Orders. • Track outstanding leases. • Create and process customer rent invoices including deposit customer payments. • Perform rent collections. • Manage security deposits pursuant to lease terms. • Maintain property management filing system. • Perform some general ledger account reconciliations. • Prepare basic general journal entries under guidance from senior accountant and/or load previously prepared journal entries into the system. • Collect and maintain files for customer and vendor insurance certificates. • Create and maintain vendor contracts as directed by management. • Assist Front Desk when necessary (secondary back up) answering a multiple line phone system and covering the front desk which includes interacting with visitors and clients. • Serve as the recording secretary for the Board of Directors meetings. • Perform the year-end process of 1099’s issuance. • Provide support for the annual audit. • Perform other duties as assigned or as necessary.  

    Job Experience: • Associate degree in Accounting or a minimum of three years’ experience in accounts payable/accounts receivable. • Moderate knowledge of US GAAP. • Experience working with property management operations. • Experience with property management software, Yardi preferred. • Proficient in Microsoft Word/Excel/Outlook and a working knowledge of Microsoft Access. This role requires the use of Pivot Tables in Excel. • General Ledger experience. • Ability to organize files and effectively retrieve data. • Ability to multi-task and have strong attention to detail. • Ability to work and interact with departments throughout the organization. • Strong team player who is a self-starter and can work independently while meeting deadlines. • Good communication skills, team functionality and analytical skills. • Exceptional organizational skills and ability to prioritize multiple projects. • Ability to utilize an automated accounting system. • Strong, accurate data entry and problem-solving skills.

    Salary: 65000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD11-19-28

    Title: Assistant Manager

    Location: Broomfield

    Description of Company: National Commercial Real estate investment, development and management company

    Job Duties: Assists the Property Manager with the management of the 4 buildings with approximately 500k sq. ft, along with the leadership of assigned staff. Assists with assigned areas including the strategic, financial, and operational. management of the properties.

    Job Experience: Minimum of 3 years' experience in commercial property or facilities management. • Excellent computer, communication, accounting/budgeting, organizational and customer service skills. • Knowledge of property management and terminology including Microsoft Word, Excel, and Outlook: MRI, Yardi and Kardin accounting software. • Must either obtain and/or acquire a Colorado broker's real estate license • Must have a Bachelor's degree preferred.

    Salary: 55000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD11-19-08

    Title: Administrative / Executive Assistant

    Location: Aurora

    Description of Company: Local governmental entity located in Colorado engaged in the redevelopment, sales, construction and management of commercial properties

    Job Duties: Report to VP and Manager, provide full administrative support- acting independently and taking appropriate action on matters relating to the overall operation of the office, provides staff assistance on sensitive department issues, occasional phone support, typing reports, filing and distribution of correspondence Schedule and coordinate meetings/special events, as requested. • Act as the point of contact between executives and property management team and/or employees/clients • Respond promptly to managers’ queries

    Job Experience: • Previous experience as administrative and/or executive assistant, ideally in property management. • Ability to prioritize and multi-task • Strong organizational skills • Deadline and detail Oriented attitude and professional demeanor. • Must be versatile and flexible in making last minute adjustments to work requests. • In-depth understanding of MS Office suite. • Ability to organize a daily workload by priorities. • Must be able to meet deadlines in a fast-paced quickly changing environment

    Salary: 65000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD10-19-31

    Title: Administrative Assistant

    Location: Greenwood Village

    Description of Company: Local Commercial Property Management Group who specialize in Office and Retail management of local properties throughout South East Denver

    Job Duties: Position will assist with vendor relations, including contract negotiations. Responsibilities Ensure accurate entry of accounts payable into property management software Maintain positive tenant and vendor relations. Assist with monthly and quarterly financial reporting Assist with monthly Tenant Statements Assist with the preparation of monthly executive summaries Assist with analyzing and implementing the annual budgets Assist with operating expense reconciliation and adjustments Assist with commercial budget compliance Assist with operating the building efficiently (i.e. implement cost savings measures, etc.) Assist in bidding out and negotiating reduction in vendor contracts Actively...

    Job Experience: Previous office skills required. • Experience in the Commercial Property Management ideal. • Possess good organizational skills, ability to prioritize and manage multiple tasks • Completes work accurately and efficiently • Working experience with MS Word, Excel and Outlook • Strong Customer Service Skills (phone, email, in person) • Professional and treats others with respect and consideration • Attendance and punctuality are extremely important • Reliable and dependable. • Responds to management direction and completes projects on time. • Self starter and can work well with limited supervision

    Salary: 41500

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD08-19-25

    Title: Administrative Assistant Part Time

    Location: Broomfield

    Description of Company: A national, private real estate investment and development firm that concentrates on institutional-grade office properties and land ventures.

    Job Duties: Inputting invoices, a/p, a/r, set up contracts with vendors, validate tenants certificate, assist with day to day management of 3 office properties Broomfield, Boulder and Ft. Collins. •Manage Tenant Requests •Lease Management and Administration, assist with lease abstracting, compliance, renewals and expirations. •Insurance Certificates Management •Collect rents, update rent rolls. •Parking and security operations. •Assist with vendor management and negotiations. • Assist with managing all capital and tenant improvement projects as well as all aspects of maintenance. Assist with day to day operations of buildings.

    Job Experience: Must have real estate office experience, preferably in commercial property management, experience as a tenant service coordinator helpful, someone with initiative-goes above and beyond, excellent communication skills-willing to ask questions, flexible, pro watch data base a plus. •Must have hands on experience. •Strong experience handling tenant relations and follow up •Must understand the process and vendor relations management •Strong leadership and communications skills. •Strong computer skills ideal. Excel, Yardi and Timberline/Timber Scan Office building property management are the programs used. Commercial property management experience preferred, Yardi knowledge required. Excel, Adobe Acrobat experience ideal, ability to compile business professional emails and correspondence

    Salary: 20

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD06-19-16

    Title: Front Office / Transaction Coordinator

    Location: Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: • Assist Executive members with various tasks and special projects as needed. Liaison between the Brokers, team and clients Assist in scheduling and manage brokers calendar • Other tasks as assigned including managing paperwork and deadlines involved in a real estate transaction. Assist with written correspondence, letters of intent, contracts, lease documents, and execution of marketing collateral. • Answering all incoming phone calls, greeting clients • Ordering and organizing office supplies in all supply rooms • Managing conference room calendars

    Job Experience: Must know Colorado Real Estate Contracts and the terminology. Transaction coordination or real estate administrative experience required. High level of integrity • Must be enthusiastic and proactive with excellent customer support experience • Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in MS Office • Hands-on experience with office equipment (fax machines, printers, copiers) • Professional attitude and appearance • Excellent communicator • Excellent organizational skills • Multi-tasking and time-management skills, with the ability to prioritize tasks • Demonstrates confidence, professionalism, and exceptional customer service skills

    Salary: 48000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD01-19-41

    Title: Commercial Property Manager

    Location: Thornton/Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: • Management of up to 15 commercial properties. • Interface with tenants, vendors, and owners. • Oversight of tenant improvements and property renovation projects. • Manage maintenance staff. • Property budgeting, collection and monitoring of property income and expenses. • Report to ownership. • Analyze key financial statements such as P&L, Balance Sheet, and Statement of Cash Flow to determine pro-forma cash flow projections. • Abstract commercial leases. • Knowledgeable of lease structures • Organize and present market data analysis, draw objective conclusions and make recommendations. • Create and present Excel spreadsheet analysis. Ability to efficiently write excel formulas. • Monitor and analyze commercial market conditions and tenant trends.

    Job Experience: • A minimum of 10 years working recently in commercial real estate with direct property management experience. Commercial leasing and Asset Management experience is helpful. Co. Real Estate License required. Strong with operations, accounting, and construction experience. • Understanding of commercial lease administration, well versed in Commercial Leases, specifically Office space and helpful to know medical space. • Experience working directly with owners • Budgeting and CAM Reconciliation processes • Excellent oral and written communication skills, organizational skills and attention to detail • Ability to work well under pressure • Knowledge in Yardi and Angus work order system is very helpful • Professional demeanor and appearance • B.A. or B.S. preferred • Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary. • Must have reliable vehicle to do site visits.

    Salary: 90000

    Contact: Tara Matta tara@realtyjobs.com

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