Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DD02-20-13

    Title: Assistant Manager

    Location: Down Town

    Description of Company: Commercial real estate firm serving landlords in California, Arizona, and Colorado. Specializing in property management, brokerage, and investment services

    Job Duties: Assist with day to day operations Establish and maintain positive relations with tenants and vendors. Assist with budgets, CAM Recs, and Lease Administration Inspect property and coordinate maintenance as needed. Manage day-to-day relationships with contractors and vendors. Monitor performance by regular inspections, and tenant satisfaction surveys. Solicit proposals, price, award, and administer contracts and agreements with vendors and contractors. Ensure compliance with each vendor.

    Job Experience: Must have previous Assistant Manager experience in Commercial Property Management. Colorado Real Estate License · Excellent customer service skills. · Effective oral and written communication. · Attention to detail, self-starter, excellent follow-through, organizational skills. · Ability to manage multiple priorities and meet deadlines. · Ambition and desire to learn. · Basic accounting knowledge. · Proficiency with Microsoft Office Products (Outlook, Excel, Word). · Experience with Yardi a must and Kardin knowledge ideal.

    Salary: 55000

    Contact: Tara Matta

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    Order #: DT02-20-50

    Title: Administrative Assistant

    Location: Longmont

    Description of Company: Affordable Housing Solutions

    Job Duties: Maintain reception desk, greet all participants and / or visitors to the office. Process paperwork, process rents, assist with processes to adjust rent as necessary and make required reports. This position assists and directly reports to the Director. Other duties as assigned.

    Job Experience: Experienced Executive Assistant or Administrative Professional. Candidate with LIHTC experience is highly desired but not required. Being bilingual Spanish/English in both written and oral format is helpful in this position. Ideal candidate is able to conduct business in professional manner and remain calm even when office is busy.

    Salary: 0

    Contact: Whitney Nobles

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    Order #: DT01-20-334

    Title: Assistant Manager

    Location: Downtown Denver

    Description of Company: International 3rd party commercial management company

    Job Duties: Assist with day to day building operations, possibly help with CAM RECs, variance reports, process invoices, assist with lease abstracting. tend to and resolve tenant issues.

    Job Experience: •Previous Commercial Property Management experience required, KARDIN IS A MUST NO EXCEPTIONS, CAM Rec experience helpful, variance reporting experience a plus, Yardi knowledge required. • Demonstrated proficiency with handling tenant and vendor relations. • Ability to communicate effectively with employees and visitors as necessary • Ability to organize and prioritize multiple tasks • Must have a positive, professional attitude • Must be detail oriented • Must be able to work well independently with an ability to work collaboratively with others

    Salary: 25

    Contact: Tara Matta

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    Order #: DD01-20-33

    Title: Admin Assistant/Assistant Property Manager

    Location: DTC , CO

    Description of Company: privately held commercial real estate investment firm

    Job Duties: Tenant and vendor relations, assist with day to day operations, assist with minor accounting functions and be a liaison between tenants, engineers and managers. Assist with bookkeeping functions. Data entry and file maintenance.

    Job Experience: Individual must be professional with good communication skills and must be able to perform general administrative support duties. Strong customer service skills, previous bookkeeping skills and a/p experience helpful, Avid (A/p system) knowledge a plus , Inpak (work order system) knowledge is helpful. Spread sheet working knowledge in Excel is important, candidate must work well independently, be a stellar first point of contact!

    Salary: 45000

    Contact: Tara Matta

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    Order #: DD01-20-16

    Title: Assistant Property Manager

    Location: South Denver

    Description of Company: owners and developers of commercial real estate, leased and manage retail, office, residential, industrial and hospitality properties.

    Job Duties: Assist with contract rebidding, vendor management, invoicing, budgeting, and tenant relations. • Communicating with tenants during renewal process • Acting as point of contact for tenant to resolve tenant concerns • Building relationships with vendors • Notifying tenants of external improvements and upcoming maintenance • Maintaining vendor relationships and communicating concerns/questions to them • Troubleshooting tenant needs • Dispatching maintenance and following up to ensure satisfaction • Coordinating property marketing events and tenant appreciation events • Assisting Manager with budget preparation and CAM reconciliations • Managing budget for Construction projects • Proofing incoming invoices for accuracy • Coding and inputting property accounts payable • Following up on late payments • Communicating with vendors during tenant improvement process • Providing information to tenants for property improvements or after hours maintenance projects

    Job Experience: • Previous commercial management Assistant experience required. • Proficient in: Yardi Voyager, MS Excel, MS Word, MS Outlook, ideal. • Strong oral and written communication skills. • Strong knowledge and understanding of accounting and finance. • Ability to manage multiple priorities in fast-paced work environment. • Adaptable with ability to change priorities on short-notice. • Excellent time management skills. Candidate does not need to hold a real estate license. Requires understanding of financials in terms of over/under budget. CAM recs and lease abstracting is helpful but not required.

    Salary: 65000

    Contact: Tara Matta

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    Order #: DD11-19-33

    Title: Accountant II

    Location: Aurora

    Description of Company: Local governmental entity located in Colorado engaged in the redevelopment, sales, construction and management of commercial properties

    Job Duties: • Support Property operations while maintaining compliance with corporate polices and audit procedures. • Process A/P invoices for accurate account classifications, supporting documentation and approvals; enter batches into the proprietary software and processes check run. • Analyze vendor accounts and communicate with vendors. • Create and manage Purchase Orders. • Track outstanding leases. • Create and process customer rent invoices including deposit customer payments. • Perform rent collections. • Manage security deposits pursuant to lease terms. • Maintain property management filing system. • Perform some general ledger account reconciliations. • Prepare basic general journal entries under guidance from senior accountant and/or load previously prepared journal entries into the system. • Collect and maintain files for customer and vendor insurance certificates. • Create and maintain vendor contracts as directed by management. • Assist Front Desk when necessary (secondary back up) answering a multiple line phone system and covering the front desk which includes interacting with visitors and clients. • Serve as the recording secretary for the Board of Directors meetings. • Perform the year-end process of 1099’s issuance. • Provide support for the annual audit. • Perform other duties as assigned or as necessary.  

    Job Experience: • Associate degree in Accounting or a minimum of three years’ experience in accounts payable/accounts receivable. • Moderate knowledge of US GAAP. • Experience working with property management operations. • Experience with property management software, Yardi preferred. • Proficient in Microsoft Word/Excel/Outlook and a working knowledge of Microsoft Access. This role requires the use of Pivot Tables in Excel. • General Ledger experience. • Ability to organize files and effectively retrieve data. • Ability to multi-task and have strong attention to detail. • Ability to work and interact with departments throughout the organization. • Strong team player who is a self-starter and can work independently while meeting deadlines. • Good communication skills, team functionality and analytical skills. • Exceptional organizational skills and ability to prioritize multiple projects. • Ability to utilize an automated accounting system. • Strong, accurate data entry and problem-solving skills.

    Salary: 65000

    Contact: Tara Matta

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    Order #: DD10-19-31

    Title: Administrative Assistant

    Location: Greenwood Village

    Description of Company: Local Commercial Property Management Group who specialize in Office and Retail management of local properties throughout South East Denver

    Job Duties: Position will assist with vendor relations, including contract negotiations. Responsibilities Ensure accurate entry of accounts payable into property management software Maintain positive tenant and vendor relations. Assist with monthly and quarterly financial reporting Assist with monthly Tenant Statements Assist with the preparation of monthly executive summaries Assist with analyzing and implementing the annual budgets Assist with operating expense reconciliation and adjustments Assist with commercial budget compliance Assist with operating the building efficiently (i.e. implement cost savings measures, etc.) Assist in bidding out and negotiating reduction in vendor contracts Actively...

    Job Experience: Previous office skills required. • Experience in the Commercial Property Management ideal. • Possess good organizational skills, ability to prioritize and manage multiple tasks • Completes work accurately and efficiently • Working experience with MS Word, Excel and Outlook • Strong Customer Service Skills (phone, email, in person) • Professional and treats others with respect and consideration • Attendance and punctuality are extremely important • Reliable and dependable. • Responds to management direction and completes projects on time. • Self starter and can work well with limited supervision

    Salary: 41500

    Contact: Tara Matta

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    Order #: DD06-19-16

    Title: Front Office / Transaction Coordinator

    Location: Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: • Assist Executive members with various tasks and special projects as needed. Liaison between the Brokers, team and clients Assist in scheduling and manage brokers calendar • Other tasks as assigned including managing paperwork and deadlines involved in a real estate transaction. Assist with written correspondence, letters of intent, contracts, lease documents, and execution of marketing collateral. • Answering all incoming phone calls, greeting clients • Ordering and organizing office supplies in all supply rooms • Managing conference room calendars

    Job Experience: Must know Colorado Real Estate Contracts and the terminology. Transaction coordination or real estate administrative experience required. High level of integrity • Must be enthusiastic and proactive with excellent customer support experience • Proven work experience as a Receptionist, Front Office Representative, or similar role • Proficiency in MS Office • Hands-on experience with office equipment (fax machines, printers, copiers) • Professional attitude and appearance • Excellent communicator • Excellent organizational skills • Multi-tasking and time-management skills, with the ability to prioritize tasks • Demonstrates confidence, professionalism, and exceptional customer service skills

    Salary: 48000

    Contact: Tara Matta

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    Order #: DD01-19-41

    Title: Commercial Property Manager

    Location: Thornton/Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: • Management of up to 15 commercial properties. • Interface with tenants, vendors, and owners. • Oversight of tenant improvements and property renovation projects. • Manage maintenance staff. • Property budgeting, collection and monitoring of property income and expenses. • Report to ownership. • Analyze key financial statements such as P&L, Balance Sheet, and Statement of Cash Flow to determine pro-forma cash flow projections. • Abstract commercial leases. • Knowledgeable of lease structures • Organize and present market data analysis, draw objective conclusions and make recommendations. • Create and present Excel spreadsheet analysis. Ability to efficiently write excel formulas. • Monitor and analyze commercial market conditions and tenant trends.

    Job Experience: • A minimum of 10 years working recently in commercial real estate with direct property management experience. Commercial leasing and Asset Management experience is helpful. Co. Real Estate License required. Strong with operations, accounting, and construction experience. • Understanding of commercial lease administration, well versed in Commercial Leases, specifically Office space and helpful to know medical space. • Experience working directly with owners • Budgeting and CAM Reconciliation processes • Excellent oral and written communication skills, organizational skills and attention to detail • Ability to work well under pressure • Knowledge in Yardi and Angus work order system is very helpful • Professional demeanor and appearance • B.A. or B.S. preferred • Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary. • Must have reliable vehicle to do site visits.

    Salary: 90000

    Contact: Tara Matta

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