Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DT05-18-326

    Title: PT Administrative Office Manager

    Location: Larimer Square

    Description of Company: Commercial Real Estate company in Colorado, representing tenants and buyers of commercial real estate.

    Job Duties: Day to day duties are but not limited to: Interface with Crazy Good Marketing Call brokers to check availability and get brochures of properties Set up property tours Online research Invoice done deals Abstract leases Ability to monitor and update electronic listing services; CoStar,, Loopnet Create and update flyers, broadcast emails to brokers Utilize graphic design software to design and produce marketing pieces Plan and coordinate events Prepare tour books and associated materials other duties as assigned.

    Job Experience: The ideal candidate will have the ability to work independently with little direction and a positive attitude. Must have good prioritizing skills and be detail oriented, accurate, and a team player, with multitasking ability Initiative to identify and proactively accomplish needed tasks and resolve routine issues including follow-up on commitments and deadlines Excellent interpersonal and telephone communication skills along with polished, written, editing, and excellent grammar, punctuation and spelling for the completion of work product. Must have good basic computer knowledge, including Microsoft Office-Word, Excel, Outlook, calendar coordination and graphic software.

    Salary: 17

    Contact: Tara Matta

    Back to Job Listings

    Order #: DT05-18-325

    Title: Tenant Relations

    Location: Centennial, CO

    Description of Company: Investments is a diversified commercial real estate company that creates, acquires, owns and manages income producing properties primarily for our own account.

    Job Duties: The Tenant Service Coordinator’s primary role is to coordinate the day-to-day operations of the building management team and services to meet the needs of the tenants and the client. The TSC will secure and maintain positive and professional relationships with the tenants and be accountable for ensuring issues and needs are routed to, responded to, and resolved by the appropriate individual, department, or service. This position includes general administrative, service desk, and event coordination functions related to the tenants and operation of the building.

    Job Experience: Highly organized, and flexible/adaptable to changes in organizational structure and work priorities • Ability to work effectively in a family-owned, entrepreneurial small office environment • Positive attitude, professionalism, and integrity • Customer Service Oriented with the ability to follow-through with tenant requests/issues – you thrive on happy tenants! • Proficient in Microsoft Word and Microsoft Excel • Ability to communicate clearly and professionally in both verbal and written form • Ability to represent the Company with the highest level of professionalism in knowledge and image • Self-motivated and highly skilled problem solver • Ability to work in a fast paced and varied environment

    Salary: 15

    Contact: Tara Matta

    Back to Job Listings

    Order #: DT05-18-219

    Title: Accounts Payable

    Location: Down Town

    Description of Company: Provide brokerage, development, property management, investment, joint venture and other real estate advisory services to energy related organizations.

    Job Duties: Work in Genesis 2 proces invoices process checks calling vendors for invoices that need paid Check and approve all vouchers for payment Work in Yardi Enter all accounts payable invoices that are schedule to be paid into the system Answer all vendor inquiries Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted Print all accounts payable reports and maintain all accounts payable files Assist with accounts receivable and special projects, as necessary

    Job Experience: Candidate must have structured A/P experience, as in they have worked within a team of accounts payable, not as a solo A/P position while doing other odds-and-ends. Yardi knowledge a must: • How to create an invoice number when one is not provided on a bill. • That late fees need sectioned out. • What to include in a description portion of a none utility bill invoice. • How to call vendors and request copies of missing invoice. However, the perfect candidate would have both a structured AP background and either property management or construction industry experience.

    Salary: 18

    Contact: Tara Matta

    Back to Job Listings

    Order #: DD05-18-22

    Title: Commercial Property Manager

    Location: Down Town Denver

    Description of Company: National Commercial Property Management group handling high rise office and industrial properties in multiple states.

    Job Duties: Responsible for successful day to day management of assigned properties which involve office and some industrial buildings. Maintain physical asset, provide efficient, cost effective operation of the properties. Deliver efficient and effective customer service and ensure the stable operation of the property while maximizing its value.

    Job Experience: •Minimum of 3-5 years experience in commercial property manager role • Travel will be required to portfolio • Must be proficient with MS Office Products (word, excel) and strong knowledge of Argus and MRI is a plus. •Colorado Real Estate License required •CPM or RPA professional designation on candidacy a plus •Detail oriented, analytical and detail oriented The ability to work under pressure; detailed oriented. Time management skills; the ability to work with staff in solving problems; accuracy with numbers and financials and strong leadership skills

    Salary: 97000

    Contact: Tara Matta

    Back to Job Listings

    Order #: DD05-18-17

    Title: Assistant Property Manager

    Location: DT

    Description of Company: Commercial Developers And Property Management Company

    Job Duties: primary point of contact, meet & greet clients assist with property management functions, light bookeeping/accounting functions, Diverse duties include, but are not limited to supporting the Asset Manager with outstanding tenant and prospect customer service, office management, maintenance scheduling, vendor services negotiations and supervision, regular property inspections, tenant improvement project management; budget development and variance reports, rent collections, operating expense reconciliations, accounts payable coding; marketing & sales support, “move-in” and “move-out” coordination, and lease file maintenance.

    Job Experience: 1 or 2 years of commercial experience, must be proficient in Excel and Ms Word, must have previous administrative assistant experience, commercial administrative experience required. • Excellent writing and verbal communication skills • Knowledge of Timberline accounting system preferred • Basic knowledge of building operating systems • Excellent multi-tasking and organizational abilities • Good analytical/critical thinking skills • Proficiency with standard real-estate mathematical functions

    Salary: 50000

    Contact: Tara Matta

    Back to Job Listings

    Order #: DD05-18-15

    Title: Bookkeeping Office Manager

    Location: Cherry Creek

    Description of Company: Local established commercial property investment and management company.

    Job Duties: • Enters all invoices and check requests into A/P system for payment. • Maintain operating systems and ensure they are kept in good working order, including maintaining supplies and arranging technical support when required. • Order and organize stationary and general office equipment. • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; • Recording entries. • Weekly payroll • Answer phones • Process incoming mail • Other various tasks assigned by Owner

    Job Experience: • Organized, detail oriented self-starter to handle multiple tasks with minimal supervision • Must be proficient in Quickbooks / Quicken and Word / Excel, computer literate • General office administrative abilities • General bookkeeping experience or training • Commercial real estate industry experience a plus

    Salary: 60000

    Contact: Christina Birch

    Back to Job Listings

    Order #: DD05-18-07

    Title: Administrative Assistant

    Location: Arvada

    Description of Company: Local established window and shower installation company.

    Job Duties: • Varied office duties for a local established window and shower door installation company. • Write invoices • Post payments • Credit card billing • Post bills • Possibly help with payroll • Handle phones • General duties in a one person office • Scheduling calls for installs and measurements

    Job Experience: • Any general administrative experience considered • Must have strong Quickbooks ability • Strong customer service orientation • Needs to have some bookkeeping experience or training. • Any window, door or general contracting office experience ideal

    Salary: 35000

    Contact: Christina Birch

    Back to Job Listings

    Order #: DT05-18-72

    Title: Property Management Accountant

    Location: Down Town

    Description of Company: Provide brokerage, development, property management, investment, joint venture and other real estate advisory services to energy related organizations.

    Job Duties: Internal and external accounting process and procedures Prepare monthly check runs and closing reports Review property accounts payable & receivable Prepare property monthly/quarterly financial reports and forecasts Monthly rent roll and property reporting Review new leases and lease abstracts. Handle rent collections by assuring collection of all rent on time and assess late fees on collections Calculations and billing tenants taxes & CAM reconciliations & monthly rent charges Complete annual property CAM reconciliations Bank Account reconciliation and monthly reporting for management Making bank deposits Manage AR and AP company and property demands Assist in HR administration as needed

    Job Experience: Work experience in commercial real estate ideal. Prior experience or training with Quickooks and/or Yardi Voyager a plus Exceptionally self-motivated, well-organized, able to adapt quickly to competing and changing priorities while closely monitoring critical dates and departmental obligations Ability to multitask in a fast paced environment and maintain a high level attention to detail Must have a “Customer Service” orientation to all internal and external stakeholders Proven ability to work well in a team structure Strong organization and communication skills and the ability to both lead and problem solve Assumes responsibility and fully completes tasks or projects with a high level of detail orientation. Maintain high ethics and personal integrity including a high level of confidentiality in all financial matters

    Salary: 19

    Contact: Tara Matta

    Back to Job Listings

    Order #: DD05-18-02

    Title: Accounting Manager

    Location: Cherry Creek

    Description of Company: Well established local commercial property owner and management firm.

    Job Duties: Responsible for overseeing the financials and reporting for approximately 40-50 properties. Creates or reviews complex property budgets and forecasting for assigned portfolios. Responsible for the preparations and review of CAM Reconciliations, purchase/sale preparation, and lease abstract analysis. Reviews budget information and provides variance explanations. Prepares operating expense invoices. Reviews and audits funding and payment requests for accuracy, documentation and authorization in accordance with established operating procedures. Responds to and resolves issues and requests from management teams and clients regarding various accounting issues and reports, including Profit and Loss statements. Researches open accounting issues and recognizes potential issues and/or conflicts so corrective action can intercept and minimize issues.

    Job Experience: Real Estate Commercial Property Management firm has an immediate need for a very hands-on controller from the real estate industry. Ideal candidates will have experience working in the Commercial property management industry. Must be a motivated self-starter wanting to join a small office team. Candidates must possess strong analytical and inter-personal skills, excellent communication, both written and spoke, as well as proficient in Microsoft Word and Excel. Must have a Bachelor’s Degree with an emphasis in accounting. Skyline software is preferred.

    Salary: 85000

    Contact: Tara Matta

    Back to Job Listings

    Order #: DD04-18-36

    Title: Accountant / Controller

    Location: Central Denver

    Description of Company: A major asset management, property management firm of retail, apartments, office, HOA, industrial and warehouse space.

    Job Duties: Work with our Chief Executive Officer,payroll reporting, new hire processes and benefits coordination. reviewing financials for our properties and checking for accuracy and ensuring the company, • Work closely with CEO to ensure that all financial obligations are covered on a timely basis • Performs account analysis and reconciliation of tenant statements as needed • Prepares balance sheet . • Calculates and records appropriate depreciation and amortization of fixed assets, tenant improvements, and leasing commissions • Oversee day-to-day accounting operations for properties • Prepare month end and quarter end close for each respective property • Ensures accuracy of all general ledger information • Ensure payables are paid in a timely manner • Responsible for bank reconciliations • Reviews Balance Sheets and Income Statements per property to verify account balances and reasonable revenue and expense amounts • Provide analysis and detailed explanations of deviations from budget based upon specific

    Job Experience: Real Estate accounting experience and knowledge of property management. Senior accountant/Controller who also has administrative and customer service skills. Payroll experience, benefit and orientation experience, in addition to being the lead accountant for the firm- degree in accounting a must- a controller/Sr. Accountant to lead both the accounting departments

    Salary: 65000

    Contact: Tara Matta

    Back to Job Listings

    Order #: DD12-16-17

    Title: Administrative / Receptionist

    Location: Downtown Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Answer VOIP phone system to determine need and the property consultant to transfer the call. • Greet candidates, Clients and Vendors that come to the main office. • Administer training and tests, • Database input of resumes and create files. • Ensure accurate completion of I-9 and other application forms. • Call candidates to confirm interviews. • Assist managers in various recruiting duties • Assist in marketing efforts. • Maintain reception and kitchen areas and supplies • Special projects as assigned. Assist payroll in collecting and processing time sheets.

    Job Experience: • Will train with strong interpersonal communications skills. • Must be professional and detail oriented with good typing skills and general computer ability. • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful. • Some college education helpful. • Must be reliable and ethical

    Salary: 29120

    Contact: Tara Matta

    Back to Job Listings