Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DT10-18-378

    Title: Administrative Assistant/Tenant Service Coordinato

    Location: Englewood

    Description of Company: Specializes in the 3rd party management of multi-tenant, single tenant and owner occupied commercial, industrial and retail facilities.

    Job Duties: Serves as liaison tenants, vendors, Property Management and Maintenance Technicians Serves as main contact for all tenants in portfolio Receives and dispatches maintenance requests Creates and monitors work orders Creates and maintains vendor contracts and maintains vendor databases Receives and processes invoices Receives and processes mail daily Assumes overall responsibility for insurance claim processing Prepares monthly maintenance billing Assists with day to day operations by taking calls from the team in the field, and coordinating assistance as needed Performs other related duties as assigned

    Job Experience: Excellent phone skills and communication skills, One year of administrative experience Proficiency in Microsoft Outlook, Excel, and Word Self-directed Strong team player Excellent customer service and communication skills Ability to manage multiple priorities in high-demand, deadline-driven environment Ability to communicate effectively with internal and external customers

    Salary: 0

    Contact: Tara Matta

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    Order #: DT10-18-308

    Title: Administrative Assistant

    Location: Central Denver

    Description of Company: International Commercial Real Estate Brokerage & Property Management Company.

    Job Duties: be first point of contact, assist with day to day property management, tenant and vendor relations, correspondence and file maintenance, light bookkeeping,• Greet visitors and assist with contacting their host/hostesses. Ensure building specific access processes and policies are enforced • Answer incoming phone calls, transfer as appropriate using the routing guide maintained by the receptionist team • Respond to inquiries from internal and external customers regarding such information as: locations of offices/rooms, local services and amenities • Follow safety and security protocol at all times, working closely with security staff • Assist employees with conference room reservations • Restock when inventory is low • Receive incoming accountable deliveries (e.g., Fed Ex, UPS etc.). Facilitate the distribution to the proper department, locations and customers • Perform various administrative projects as requested, including, but not limited to: mail retrieval and distribution, data entry, organizational charts, inventory and office supply orders, expense reports, travel arrangements other related office support duties • Act as ambassador for Real Estate & Workplace, using appropriate etiquette and professionalism at all times • Maintain the front desk and lobby areas as well as all kitchen area’s in a neat and organized manner, in compliance with all governing codes and regulations

    Job Experience: must have previous administrative skills, reliable, punctual, positive upbeat attitude, excellent phone skills, • Demonstrated proficiency with all applicable software packages, including, but not limited to: MS Windows and MS Office, including MS Word, Excel, Outlook, PowerPoint and Adobe Creative Suite. • Ability to communicate effectively with employees and visitors as necessary • Ability to organize and prioritize multiple tasks • Must have a positive, professional attitude • Must be detail oriented • Must be able to work well independently with an ability to work collaboratively with others

    Salary: 17

    Contact: Tara Matta

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    Order #: DD08-18-25

    Title: Assista

    Location: Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: Responsible for invoicing, coding and processing, including verification of appropriate back-up. Maintain building office files. Produce and monitor purchase orders for non-contract materials or services ordered. Update and maintain Service Agreement contracts. Rent collections, assess late fees and interest on collections. Input of lease summaries for each tenant. Handle all tenant work order requests. Obtain and provide proposals for work. Process all bill backs to tenants for work request. Maintain work order system. Enter, print and distribute Service Requests, follow-up with staff or vendor to ensure completion, invoice billable work. Create and distribute quarterly tenant newsletter. Update and maintain Tenant Information database. Maintain Critical Dates which lists all tenant anniversaries, lease expiration, options, rent increase dates, etc. Update and maintain Tenant Handbook Manual. Update Certificate of Insurance lists for tenants, vendors. Request updated certificates as required. Assist with preparation of annual operating budgets. Assist with preparation of annual operating expense reconciliations. Tenant Relations Responsible for day-to-day tenant calls. Coordinate all tenant events

    Job Experience: Previous Assistant Commercial Property Management experience REQUIRED, Understanding of commercial lease administration, budgeting and CAM Reconciliation processes, excellent oral and written communication skills, organizational skills and attention to detail, Ability to work well under pressure with strong personalities - Knowledge in Yardi and Angus work order system is very helpful - Professional demeanor and appearance, B.A. or B.S. preferred but not required, A minimum of 3 years working in commercial real estate with property management experience. Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary.

    Salary: 60000

    Contact: Tara Matta

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    Order #: DD06-18-06

    Title: Receptionist / Staffing Assistant

    Location: Downtown Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Answer VOIP phone system to determine need and the property consultant to transfer the call. • Greet candidates, Clients and Vendors that come to the main office. • Administer training and tests, • Database input of resumes and create files. • Ensure accurate completion of I-9 and other application forms. • Call candidates to confirm interviews. • Assist managers in various recruiting duties • Assist in marketing efforts. • Maintain reception and kitchen areas and supplies • Special projects as assigned. Assist payroll in collecting and processing time sheets.

    Job Experience: • Will train with strong interpersonal communications skills. • Must be professional and detail oriented with good typing skills and general computer ability. • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful. • Some college education helpful. • Must be reliable and ethical

    Salary: 29120

    Contact: Sara Pierce

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    Order #: DD01-18-10

    Title: Recruiter

    Location: Down Town Denver, CO

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Source, recruit, interview, and reference candidates for permanent and temporary positions • Contacting candidates and potential candidates to discuss permanent and temporary career opportunities • Administer tests, database input of candidate and client information • Business / client development • Represent REP at trade association functions and greet candidates • Other special projects as assigned

    Job Experience: • Must be professional and detail oriented with good typing skills and general computer ability • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful • Degree or some college education helpful • Any staffing or human resources helpful, but not required

    Salary: 29120

    Contact: Sara Pierce

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