Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DT02-18-218

    Title: Administrative Assistant

    Location: Centennial, CO

    Description of Company: 

    Job Duties: General Office, answering phones and transferring calls, checking email and mail. Processing Work Orders. Assisting property manager and others with general office duties.

    Job Experience: One to two years experience in general office and customer service. Comfortable with MS Office Suite, experience with R.E. or Rental software (i.e. Yardi, Entrada, onesite, etc) needed. Experience with Data Entry and answering phones.

    Salary: 16

    Contact: Andrea Laca Andrea@Realtyjobs.com

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    Order #: DT02-18-172

    Title: Tenant Relations

    Location: Centennial, CO

    Description of Company: Investments is a diversified commercial real estate company that creates, acquires, owns and manages income producing properties primarily for our own account.

    Job Duties: The Tenant Service Coordinator’s primary role is to coordinate the day-to-day operations of the building management team and services to meet the needs of the tenants and the client. The TSC will secure and maintain positive and professional relationships with the tenants and be accountable for ensuring issues and needs are routed to, responded to, and resolved by the appropriate individual, department, or service. This position includes general administrative, service desk, and event coordination functions related to the tenants and operation of the building.

    Job Experience: Highly organized, and flexible/adaptable to changes in organizational structure and work priorities • Ability to work effectively in a family-owned, entrepreneurial small office environment • Positive attitude, professionalism, and integrity • Customer Service Oriented with the ability to follow-through with tenant requests/issues – you thrive on happy tenants! • Proficient in Microsoft Word and Microsoft Excel • Ability to communicate clearly and professionally in both verbal and written form • Ability to represent the Company with the highest level of professionalism in knowledge and image • Self-motivated and highly skilled problem solver • Ability to work in a fast paced and varied environment

    Salary: 15

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD02-18-10

    Title: Human Resources Representative

    Location: Down Town

    Description of Company: Provide brokerage, development, property management, investment, joint venture and other real estate advisory services to energy related organizations.

    Job Duties: Maintains human resource staff by recruiting, selecting, orienting, and training employees. Travel to Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results. Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions. Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors. Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs. Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings. Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.

    Job Experience: Experienced HR candidate must have experience and knowledge on: Hiring, Human Resources Management, Benefits Administration, Performance Management, Communication Processes, Compensation and Wage Structure, Supports Diversity, Classifying Employees, Employment Law. Candidate must be comfortable with traveling out of state 25% of the time.

    Salary: 80000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD02-18-09

    Title: Accounts Payable

    Location: Down Town

    Description of Company: Provide brokerage, development, property management, investment, joint venture and other real estate advisory services to energy related organizations.

    Job Duties: Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos, and issuing stop-payments as needed. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains historical records by filing documents. Reports sales taxes by calculating requirements on paid invoices. Protects organization's value by keeping information confidential. Accomplishes accounting and organization mission

    Job Experience: Two years working experience as accounts payable clerk Property Management experience a huge plus Yardi experience a plus Solid understanding of basic accounting principles, fair credit practices and payment regulations Proven ability to calculate, post and manage accounting figures and financial records Data entry skills along with a knack for numbers Hands-on experience in operating spreadsheets and accounting software Proficiency in English and in MS Office Customer service orientation and negotiation skills High degree of accuracy and attention to detail Other: Tracking Budget Expenses, Attention to Detail, Thoroughness, Organization, Analyzing Information , Accounting, Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills

    Salary: 50000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT02-18-68

    Title: Inside Sales - Customer Service x2

    Location: Denver Tech Center

    Description of Company: Mobile home park, 6th largest chain of mobile home parks in the nation. Highly specialized operating a large portfolio.

    Job Duties: Will be taking inbound calls of prospects interested in one of their properties. Will be processing the information and getting the information out to the sales team.

    Job Experience: Call center experience is very helpful. Will be handling high volume of incoming calls (up to 150 per day). Must be able to work quickly and have outstanding customer service skills. Must have some office experience, customer service experience, taking inbound calls similar to call center.

    Salary: 13

    Contact: Andrea Laca Andrea@Realtyjobs.com

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    Order #: DT01-18-413

    Title: Accounts Payable

    Location: Down Town

    Description of Company: Provide brokerage, development, property management, investment, joint venture and other real estate advisory services to energy related organizations.

    Job Duties: Check and approve all vouchers for payment Enter all accounts payable invoices that are schedule to be paid into the system Answer all vendor inquiries Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted Print all accounts payable reports and maintain all accounts payable files Assist with accounts receivable and special projects, as necessary

    Job Experience:  Accounts Payable Clerk experience Proven ability to calculate, post and manage accounting figures and financial records High degree of accuracy and attention to detail Excellent written and verbal communication skills Solid computer and data entry skills

    Salary: 0

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD01-18-40

    Title: Property Assistant

    Location: Downtown Denver

    Description of Company: National Commercial Property Management group handling high rise office and industrial properties in multiple states.

    Job Duties: • Suport the manager with management of a 1.4M SF portfolio of fifteen office and industrial buildings • Process Accounts Payable for the portfolio • Generate and process service contracts, purchase orders, and work authorizations • Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing • Calculate any pass through costs for after hour or above base building services for Assistant Property Manager’s approval • Assist with maintaining audit files, maintain tenant lease files • Oversee certificate of insurances for vendors and tenants and maintain tracking forms • Assist with accounts receivables for tenants and update delinquency notes • Prepare rent adjustments and tenant charge-backs • Manage service requests • Follow up on all service orders to ensure high tenant satisfaction • Maintain keycard access systems • Manage new vendor set up process • Provide support to Assistant Property Manager and Senior Property Manager, as needed

    Job Experience: 1-3 years of real estate experience in Property Management and/or Real Estate required. • Must have pleasant, clear voice and good command of the English language. • Must have the ability to multi-task and handle interruptions calmly and politely. • Proficient with MS Office Suite, including Word, Excel and Outlook • Experience with MRI a plus. • Strong organizational, problem-solving and analytical skills; able to manage priorities and workflow • High school diploma required. • Four year degree is preferred

    Salary: 55000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT01-18-335

    Title: Eligibility Housing Specialist

    Location: Hidden Lake-Westminster

    Description of Company: Not for profit multi family property management organization.

    Job Duties: ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES - The Housing Specialist: Conducts eligibility interviews for prospective and current program participants. - Determines appropriate verification's needed to accurately evaluate eligibility of applicants; prepares and submits verification's to appropriate sources. - Prepare monthly re-certification letters and packets to tenants and landlords. - May maintain the Waiting Lists and Lottery to include purging the waiting lists on a yearly basis. - May provide back up for the Receptionist for lunch and time off. - Assembles verified income, household information, and maintains active participant files in accordance with the policies and procedures of company and HUD rules and regulations. - Assists with maintaining and update archive files, as needed. - Ability to prepare reports and meet strict deadlines. - Enters program participant household and income information in database accurately and in a timely manner. - Determines need for interim rent changes and completes all established and required processing procedures. - May occasionally inspect units, evaluates units for occupancy to determine if the units meet with Housing Quality Standards, the reasonableness of rent charged, and negotiates rent amounts with owners as needed or when inspector is not available. - Conducts leasing of families and initiates contracts between the owner and the housing authority. - Verifies a lease is executed between the landlord and the tenant. - Processes landlord payments in a timely and efficient manner. - Maintains working knowledge of program requirements and HUD rules for effective maintenance of programs. - Prepares and accurately posts monthly housing assistance payments to landlord. - Monitor appropriate billing of housing assistance payments and other fees to and from other public housing agencies for portability participants. - Terminates rental assistance to families, when appropriate, for failure to comply with program rules and regulations and conduct Informal Hearings. - Acts as mediator, when appropriate, in disputes between families and landlords. - Investigate general complaints from tenants, landlord, and the general public. - Maintains working knowledge of area resources. Establishes and maintains contact with other human services delivery agencies; informs and refers clients, as appropriate. - Ability to communicate effectively with attorneys. - Assists in researching, developing, maintaining and revising department forms, procedures, and control systems, as needed. - Pursues collection of monies owed by participant or terminated families under repayment agreement. - Prepare and present briefing materials to new program participants in a classroom setting, when needed. - Follows U.S. Department of Housing and Urban Development (HUD), Colorado Division of Housing and all other necessary agency policies, procedures, rules and regulations, where applicable. - Must have or acquire a working knowledge of all pertinent regulations applicable to the position within six months of date of hire. - Performs other duties as assigned.

    Job Experience: Responsible for working with the Voucher Team to administer the Section 8 Housing Choice Voucher Program in accordance with HUD, Federal, State, local regulations and policies. The Housing Specialist performs a variety of technical compliance duties, such as, determination of initial and continued eligibility. Maintaining accurate case files, and interacting with Landlords and tenants in a courteous and professional manner.

    Salary: 18

    Contact: Kalina Albrecht Jager Kalina@RealtyJobs.com

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    Order #: DD01-18-10

    Title: Staffing Assistant

    Location: Down Town Denver, CO

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Source, recruit, interview, and reference candidates for permanent and temporary positions. • Varied duties to include contacting candidates and potential candidates to discuss permanent and temporary career opportunities. • Service client accounts for temporary and permanent needs • Back up the Receptionist to answer phones and greet candidates, administer tests, database input of candidate and client information. • Business / client development • Represent REP at trade association functions • Back up the Receptionist to answer phones and greet candidates, administer tests, database input of candidate and client information. • Other special projects as assigned

    Job Experience: • Must be professional and detail oriented with good typing skills and general computer ability • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful. • Degree or some college education helpful

    Salary: 29120

    Contact: Kelsi Watson Kelsi@realtyjobs.com

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    Order #: DT12-17-261

    Title: Administrative Assistant

    Location: Downtown Denver, CO

    Description of Company: International commercial real estate corporation that owns, manages, and develops premier assets in the world's most dynamic and resilient markets

    Job Duties: • Greet visitors to office, including the general public, customers, tenants, delivery persons and contractors, directing all visitors to the appropriate personnel and answer all inquiries. • Direct all incoming calls and inquiries by answering, screening, and transferring telephone calls, taking messages. Answer overflow telephone calls for departments as necessary. • Sort and distribute mail and other deliveries. • Maintain office supplies and copier supplies stock. • Coordinate Friday staff lunches. • Prepare and distribute tenant notices. • Prepare and distribute after-hour notices. • Maintain Operations and Leasing files. • Maintain appearance of kitchen by unloading, loading and starting dishwasher, stocking refrigerator and coffee areas daily. Ensure that the reception area, conference room and mailroom are clean at all times. • Enter work orders in Angus system for cleaning, engineering and operational issues and follow up to insure completion. Act as primary tenant follow up. • Provide back up for P2P invoice input/coding. • Print, file and distribute tenant billings. • Work with Security regarding after hours activity, loading dock access, freight elevator requests, etc. • Verify current and correct Certificates of Insurance for all vendors requiring property access. • Schedule Commons conference rooms and after hours events. • Update property operations website and update electronic lobby directories. • Maintain fitness center waivers and direct occupants regarding bicycle parking waivers. • Update monthly contact lists monthly including emergency/email/power, handicapped/general, telecom and roof top, vendor, Send Word Now, and employee. • Assist with organizing tenant events such as blood drives, Bike to Work Day, Earth Day, holiday events and entertainment, and Quarterly Tenant Breakfasts including corresponding notices. • Assists with delivery of holiday gifts. • Assist GM with Arts Program as required. • Performs other duties as assigned. • Maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers and management.

    Job Experience: Previous administrative assistant experience is required. Proficient in Microsoft office suite. Professional appearance and demeanor.

    Salary: 18.27

    Contact: Kelsi Watson Kelsi@realtyjobs.com

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    Order #: DT12-17-260

    Title: Administrative Assistant

    Location: Down Town Denver, CO

    Description of Company: International commercial real estate corporation that owns, manages, and develops premier assets in the world's most dynamic and resilient markets

    Job Duties: First point of contact for tenant issues. Provides information and assistance to resolve issues and leaves the tenant with the feeling that problems have been satisfactorily addressed. Escalates issues to higher level manager when appropriate. Assists the Coordinator of Tenant Services in the organization, management, and communications for tenant events including: contacting vendors, verifying insurance, booking vendors, creating/posting signs, writing and distributing tenant communications, notifying Security and other departments, and attending events to ensure success. Verifies certification of insurance (COI) for tenants. Prints, files and distributes tenant billings. Acts as primary tenant follow up on work orders. Schedules Commons conference rooms and assists with scheduling tenant after-hours events. Works with Security regarding after-hours activity, loading dock access, freight elevator requests, etc. Schedules conference rooms for tenants.

    Job Experience: Strong communication skills with the ability to maintain successful business relationships and contacts. Must have good grammar, ability to write clearly and concisely, and able to communicate with professionalism. Proven record of providing excellent customer service. Is a patient and active listener and can identify how to resolve issues in the most appropriate, efficient, and cost effective manner. Strong organizational skills with ability to manage multiple projects simultaneously. Proficient in use of office equipment such as personal computer, photocopier, scanner, fax machine, printer, and calculator. Proficient using software programs such as Microsoft Outlook, Word, and Excel Able to perform telephone operations such as call hold, call forwarding, teleconferencing and other switchboard functions Regular attendance on site is an essential function of this position. Must be able to work consistently as scheduled during normal business hours. This position is not eligible for telecommuting.

    Salary: 18.27

    Contact: Kelsi Watson Kelsi@realtyjobs.com

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    Order #: DT12-17-213

    Title: Administrative Assistant

    Location: Down Town

    Description of Company: A creative mixed-use development company committed to delivering inspiring places. Specializing in development Management, Property and Asset Management, Master Site Development and Planning, Public

    Job Duties: The Property Administrator supports the on-site, day-to-day property management functions of a commercial office building(s) by performing tasks in the areas of: • Administration • Tenant relations • Property appearance • Leasing • Reporting • Construction management • Serve as the primary point of contact by greeting visitors, screening and routing phone calls and emails, and responding to inquiries. • Maintaining and ordering office supplies and keeping copy room/kitchen items stocked. Unloading the dishwasher in the mornings. • Retrieve and distribute mail. • Prepare postage, overnight mail air bills, etc. as needed. • Provide direct support to the Senior Property Manager and Vice President. • Process payable invoices at the property per established schedules. • Providing lease administration services to the property to include but not limited to lease abstraction and lease file maintenance. • Daily review of security reports extrapolating pertinent data and dispatching as needed work order requests to appropriate party. • Track and maintain tenant HVAC log; responsible for notifying tenants of contract lapses or quarterly reports. • Track and maintain Certificates of Insurance; responsible for notifying tenants and vendors of expired COI's and COI requirements via email or letters. • Generating contracts for services at the property per the direction and input of the Senior Property Manager. • Participate in the property’s Team Emergency Response Plan and procedures. • Assist in Move-In/Move-Out processes and procedures; including welcome letter preparation, issuing or retrieving keys, emergency handbooks, and other relevant information. • Administer tenant relations programs, including tenant events and updating tenant handbook. • Enter and track work order requests and coordinate with vendors, such as janitorial or security. • Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to Senior Property Manager, Building Engineer or Vice President when appropriate. Daily track response times and satisfactory closure. • Expense report preparation, filing, copying, etc. • Budget Preparation: Assists with budget preparation for properties, as needed. (This may involve calling a vendor to have them confirm pricing, etc.) • Support day-to-day tenant activities including coordinating keys, issuing access cards, writing email memos to tenant base, coordinating tenant move in & out, and organizing special events. • Build positive business relationships, and promote a culture and demonstrate leadership that is committed to excellent service and sustainability.

    Job Experience: Candidate must be computer savvy •Minimum two years commercial real estate and/or property management experience. • Familiarity with Yardi Voyager a plus. • Proficiency in Microsoft Office Suite 2016 (Word, Excel, Outlook, Adobe Acrobat Pro). • Strong organizational and administrative skills; detail oriented; ability to multi-task. • Ability to give and take direction and to interface with decision-makers in a professional manner. • Ability to maintain confidential information. • Strong interpersonal skills and ability to work well with a variety of different individuals both inside and outside of the company. • Proven record of providing excellent internal and external customer service. • Excellent oral and written communications skills. • Interest in a temporary to hire opportunity Accuracy on projects is crucial verses speed, the ability to work in Adobe

    Salary: 20

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD11-17-07

    Title: Brokers Assistant

    Location: Down Town

    Description of Company: Full service retail real estate brokerage firm and tenant representation group

    Job Duties: Marketing/Brokerage: - Ensure broker e-mail distribution contact listings are up to date via quarterly verification - Maintain Colorado Real Estate Division forms from Bradford Publishing and ensure forms are up to date - Research and gather data for marketing brochures (traffic, demographics, zoning, comparables, property photographs, etc.) - Order blueprints/plans - Draft and edit marketing brochures for properties - Photograph interior and exterior of properties for marketing materials Assist with the maintenance of the Company websites and ensure all information is current and up to date - Update and maintain brokerage listings on CoStar, LoopNet, and Xceligent, as well as ensure monthly quality assurance - Create and organize digital files for new/existing/expired listings, forms, brokers, marketing files, etc. for the brokerage department - Coordinate advertising for brokers and respective publications (CREJ, Denver Post, e-mail blasts, etc.) - Track and file brokerage sale, lease and property files while maintaining internal file log - Track real estate licenses and continuing education credits for our brokers and keep them informed - Process and maintain E&O insurance for both brokerages, managing brokers, and maintain or file broker’s individual policies - Manage annual holiday card process (distribute and maintain contact/address list, prep cards for mailing) - Assist Vice President with planning and organizing meetings, birthday gatherings, company parties - Prepare meeting agendas and minutes as requested by all employees - Work with outside temp agencies to bring in temps when needed - Assist in the documentation, development, analysis and improvement of internal policies, procedures and controls to ensure proper compliance with internal and/or legal requirements, specifically in regards to assigned job - Coordinate tenant move-ins and move-outs (keys, walk-through, Data/Phone/Utilities set-up or turn off) - Site visits as needed - Request bids/estimates from vendors for maintenance issues - Manage building maintenance and vendors, verifying work completed, estimates comparisons to invoices - Track and maintain tenant insurance policies to assure compliance with lease - Coordinate vendor access to property - Maintain relationship with property associations for tenant issues and maintenance coordination

    Job Experience: Candidate must have previous Real estate experience, ideally working with Commercial Industry. Must have equivalent full-time work experience in an office. One to two years minimum experience within a customer service, telemarketing or inside sales role in an office. Excellent and effective communication skills (both verbal and written) Strong customer service orientation and excellent work ethic Ability to quickly process information and make decisions Effective negotiation and problem solving skills Excellent time-management skills with the ability to multi-task Highly organized and detail-oriented Quick learner, a logical thinker and team oriented. Computer literate: Word, Excel, Outlook, Gmail and web browsers.

    Salary: 50000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD09-17-11

    Title: Transaction Coordinator

    Location: Down Town Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: Responsibilities: • Input contracts and listing agreements • Prepare, edit, track changes and on contracts • Manage property related books and records and all relevant due diligence items • Manage and track milestone events in escrow timeline of properties in escrow • Coordinate and track the receipt and delivery of all due diligence materials • Manage and maintain daily weekly activity calendar with meetings and calls for broker(s) • Assistant Manage multiple transactions simultaneously • Interact with broker, clients, escrow, title, and third party organizations • Provide clerical support to the broker(s), manage and oversight of the entire contract from start to finish • Must be available for a temporary to hire opportunity Contact Tara or Christina ASAP at 303-832-2380. For more information on this position or other Real Estate related career opportunities visit our website, click on the green button, “Find a Job” and to learn about us at www.RealtyJobs.com

    Job Experience: Real Estate Personnel is looking for a skilled Commercial Transaction Coordinator for their client in Denver (paid parking). The company is a locally owned, established commercial brokerage and property management firm. Contact Tara or Christina ASAP at 303-832-2380. • Any administrative experience in a commercial brokerage, property management, legal or commercial lending firm considered. • Experience processing escrow files ideal • Real estate paralegal background preferred • Strong verbal, and writing communication skills • Attention to detail a must • Must be able to work independently with minimal supervision • Strong organizational skills with the ability to multitask in an environment of changing priorities • Proficient in MS Office applications, Co Star / Xceligent knowledge helpful • Ability to read and comprehend documents such as commercial real estate leases, purchase agreements, title reports, deeds, as well as other real estate due diligence documents a plus

    Salary: 55000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD12-16-17

    Title: Administrative / Receptionist

    Location: Downtown Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Answer VOIP phone system to determine need and the property consultant to transfer the call. • Greet candidates, Clients and Vendors that come to the main office. • Administer training and tests, • Database input of resumes and create files. • Ensure accurate completion of I-9 and other application forms. • Call candidates to confirm interviews. • Assist managers in various recruiting duties • Assist in marketing efforts. • Maintain reception and kitchen areas and supplies • Special projects as assigned.

    Job Experience: • Will train with strong interpersonal communications skills. • Must be professional and detail oriented with good typing skills and general computer ability. • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful. • Some college education helpful. • Must be reliable and ethical

    Salary: 26000

    Contact: Kelsi Watson Kelsi@realtyjobs.com

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