Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DT09-18-54

    Title: Administrative Assistant

    Location: Littleton

    Description of Company: http://gerritygroup.com

    Job Duties:  New Tenant set-up procedures (store opening notices, tenant information input in accounting system, etc).  Store closing procedures (store closing notice, transfer of utilities, rekeying of suite, etc).  Assists in preparing monthly property management reports.  Interfaces with vendors (ie: roof leaks, day porter, landscaping issues).  Tenant communications (ie: phone calls, memos, meetings).  Accounts Payable - Processes vendor invoices for payment, invoice coding, vendor communication for any billing discrepancies, updates Utility Tracking spreadsheet.  Accounts Receivable – Runs reports and contact tenants for collections and account reconciliations.  Gross Sales – inputs tenant gross sales into accounting software system, follow-up for missing sales with phone call and/or letter.  Tenant and Vendor Insurance Certificates – collection of certificates, insures all information is correct, enter information into accounting software system, follow-up for missing/corrected certificates, notices of default.  Updates and maintains Tenant and Vendor emergency contact lists.  Assists in creation and organization of filing systems.  And other duties as assigned.

    Job Experience: Desire to learn and be part of a retail property management team  Organized and detail oriented individual  Able to work in a high volume/ dynamic environment  Word, Excel, MRI or Yardi experience  Good communication skills – both verbal and written. Good people skills

    Salary: 16.5

    Contact: Wesley Boelter wes@realtyjobs.com

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    Order #: DT08-18-459

    Title: Administrative Assistant

    Location: Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: tenant and vendor relations, assist with bookkeeping and day to day property management of multiple buildings

    Job Experience: Previous Administrative Commercial Property Management experience ideal, excellent oral and written communication skills, organizational skills and attention to detail, Ability to work well under pressure, Knowledge in Yardi and Angus work order system is very helpful - Professional demeanor and appearance, basic bookkeeping skills helpful

    Salary: 15

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD08-18-25

    Title: Assistant Commercial Property Manager

    Location: Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: Responsible for invoicing, coding and processing, including verification of appropriate back-up. Maintain building office files. Produce and monitor purchase orders for non-contract materials or services ordered. Update and maintain Service Agreement contracts. Rent collections, assess late fees and interest on collections. Input of lease summaries for each tenant. Handle all tenant work order requests. Obtain and provide proposals for work. Process all bill backs to tenants for work request. Maintain work order system. Enter, print and distribute Service Requests, follow-up with staff or vendor to ensure completion, invoice billable work. Create and distribute quarterly tenant newsletter. Update and maintain Tenant Information database. Maintain Critical Dates which lists all tenant anniversaries, lease expiration, options, rent increase dates, etc. Update and maintain Tenant Handbook Manual. Update Certificate of Insurance lists for tenants, vendors. Request updated certificates as required. Assist with preparation of annual operating budgets. Assist with preparation of annual operating expense reconciliations. Tenant Relations Responsible for day-to-day tenant calls. Coordinate all tenant events

    Job Experience: Previous Assistant Commercial Property Management experience, Understanding of commercial lease administration, budgeting and CAM Reconciliation processes, excellent oral and written communication skills, organizational skills and attention to detail, Ability to work well under pressure with strong personalities - Knowledge in Yardi and Angus work order system is very helpful - Professional demeanor and appearance, B.A. or B.S. preferred but not required, A minimum of 3 years working in commercial real estate with property management experience. Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary.

    Salary: 60000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT07-18-110

    Title: Administrative Assisant

    Location: Uptown, CO

    Description of Company: International Commercial Real Estate Brokerage & Property Management Company.

    Job Duties: answer phones, file maintenance, process invoices, assist with minor coding relative to accounting basics, monitor and complete work orders in the computerized system, process insurance certificates, assist with minor administrative projects, tenant and vendor relations

    Job Experience: Experienced office person with strong customer service skills. Must have good computer skills, must know outlook, Excel and MS Word. Highly organized and strong communication skills. Must have a professional appearance and have excellent communication and organizational skills.

    Salary: 16

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD06-18-06

    Title: Receptionist / Staffing Assistant

    Location: Downtown Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Answer VOIP phone system to determine need and the property consultant to transfer the call. • Greet candidates, Clients and Vendors that come to the main office. • Administer training and tests, • Database input of resumes and create files. • Ensure accurate completion of I-9 and other application forms. • Call candidates to confirm interviews. • Assist managers in various recruiting duties • Assist in marketing efforts. • Maintain reception and kitchen areas and supplies • Special projects as assigned. Assist payroll in collecting and processing time sheets.

    Job Experience: • Will train with strong interpersonal communications skills. • Must be professional and detail oriented with good typing skills and general computer ability. • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful. • Some college education helpful. • Must be reliable and ethical

    Salary: 29120

    Contact: Sara Pierce sara@realtyjobs.com

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    Order #: DD01-18-10

    Title: Recruiter/Staffing Assistant

    Location: Down Town Denver, CO

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Source, recruit, interview, and reference candidates for permanent and temporary positions • Contacting candidates and potential candidates to discuss permanent and temporary career opportunities • Administer tests, database input of candidate and client information • Business / client development • Represent REP at trade association functions and greet candidates • Other special projects as assigned

    Job Experience: • Must be professional and detail oriented with good typing skills and general computer ability • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful • Degree or some college education helpful • Any staffing or human resources helpful, but not required

    Salary: 29120

    Contact: Sara Pierce sara@realtyjobs.com

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