Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DT11-17-193

    Title: Real Estate Assistant / Concierge

    Location: Denver, CO

    Description of Company: A national commercial real estate investment, development, and management company.

    Job Duties: • Provide full administrative support, including greeting and welcoming tenants/visitors, phone support, correspondence, mailing, photocopying, filing, scheduling meetings, arranging conference calls, creating presentations, and all general office administration duties. • Assist visitors and tenants with directions, answer questions, and provide information or referrals to available area amenities. • Schedule and set up building conference facility rooms for tenant events. • Assist with property tours, preparation of supporting materials, and planning of special events and functions. • Actively participate in all emergency operations of the building. • Manage day to day appearance of the Lobby and conference rooms. • Dispatch work orders to appropriate building management staff. • Serves as primary contact for tenant service requests, always responding to requests promptly to resolve concerns. • Track and maintain certificates of insurance. • Process expense reports for managers; monitor and assist in coding of invoices. • Maintain company library (market reports, subscriptions, and publications). • Assist with a variety of special projects or administrative assignments as needed. • Other duties as assigned.

    Job Experience: • One to two years of concierge, general office, receptionist or customer service experience, with demonstrated self-direction and judgment. • Exceptional customer service and interpersonal skills, including the ability to deal effectively with a wide variety of people and to respond appropriately to customer/visitor complaints and/or requests. • Strong written and verbal communication skills, including the ability to use tact and diplomacy. Excellent organizational skills. • Excellent skills in MS Office Suite; accurate keyboarding skills and the ability to learn new programs quickly. • Ability to successfully perform multiple tasks, with possibility of interruptions, and to reprioritize work on a regular basis, along with the flexibility to respond to changing needs and requests. • Ability to set own priorities to manage own time to meet deadlines. High degree of energy and ability to work with limited direction as self-starter. • Ability to research, locate, organize and retrieve resources and information relating to customer needs/requests. • Have current knowledge of upcoming local events and new and existing business offerings and services. • A pre-employment drug test and background check required. • Associate or Bachelor's Degree preferred. • Experience in real estate helpful.

    Salary: 19.23

    Contact: Kelsi Watson Kelsi@realtyjobs.com

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    Order #: DT11-17-162

    Title: Front Desk Administrator

    Location: Downtown Denver

    Description of Company: 

    Job Duties: Administrative Assistant — Performs administrative and office support activities for multiple supervisors. Duties include answering all incoming calls and redirect them or keep messages. Greet and welcome guests, receive letters, packages etc. and distribute them. Assist with creating word documents and spreadsheets as well as other duties as assigned.

    Job Experience: Previous experience as front desk representative, or relevant position. Excellent knowledge of MS Office (especially Excel and Word). Strong communication and people skills with good organizational and multi-tasking abilities. Proficient in English (oral and written)

    Salary: 0

    Contact: Kalina Albrecht Jager Kalina@RealtyJobs.com

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    Order #: DT11-17-153

    Title: Bookkeeping / Administrative

    Location: Cherry Creek

    Description of Company: Local apartment owner / management firm.

    Job Duties: • Answering phones, organizing files, filing, coping, faxing, • Light bookkeeping, including accounts payable and accounts receivable • Using various software including Quickbooks. • Tenant service responsibilities • Assisting on site residential managers as needed (from Corporate Office) • Assisting Owner/ VP/ and other staff as necessary in the corporate office • Other office projects as assigned

    Job Experience: • Must have strong administrative skills, • Some bookkeeping experience or training • Quickbooks software experience • Intermediate to Advanced skills in Microsoft Office, specifically; Word and Excel • Strong Organizational skills • Must be professional with excellent customer service abilities • Consistent, on-time attendance • Ability to prioritize multiple requests from several people • Ability to work under pressure and independently

    Salary: 18

    Contact: Kalina Albrecht Jager Kalina@RealtyJobs.com

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    Order #: DT11-17-125

    Title: Assistant Manager

    Location: Down Town Denver

    Description of Company: national full service commercial real estate company that specializes in leasing and property management

    Job Duties: Assist the Property Manager in supervising on-site staff. Work with the Property Manager to resolve property management issues. Work closely with and supervise Vendors to ensure compliance with service contracts. Recommend and/or authorize vendor contracts as appropriate. Assist the Property Manager with the preparation of operating and capital budgets as well as operating expense reconciliations. Assemble, review and assist the Property Manager in the implementation of the approved operating and capital budgets. Assist the Property Manager as appropriate in coordinating insurance procurement, electricity procurement and real estate tax review processes for properties. Conduct routine property inspections to prevent/identify problems and exposures. Ensure adherence to owners’ policies and procedures, as well as compliance with codes, regulations and governmental agency directives. Assure optimal functioning of building life safety and security systems. Follow established AR/AP guidelines including contacting tenants to follow-up on payment status and assisting property manager in lock-outs as necessary. Reviewing and ensuring accuracy of accounts payables. Answer telephone as required. Receive work order requests and coordinate with the building technician or vendor as appropriate. Schedule building activity including move-ins/move-outs, and verify insurance. Collaborates with Property Manager to maintain personal contact with owners. Assist Property Manager in the preparation of monthly reports according to owner's needs. Ensure compliance with management agreements. Work with the Property Manager to facilitate property management, accounting, marketing and construction needs.

    Job Experience: Strong skills in Assistant Management, Yardi, work order system called InPacked, Yardi experience is preferred Excellent customer service skills Basic accounting skills and knowledge Good organizational skills Attention to detail, Proficient with Microsoft Excel and Word Strong verbal and written communication skills,

    Salary: 21

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT11-17-115

    Title: Administrative Assistant Part Time

    Location: Greenwood Village

    Description of Company: Local commercial owner and property management company

    Job Duties: assist with day to day building operations of one mid sized office building, tenant and vendor relations

    Job Experience: Ideal candidate will have some commercial real estate experience and/or property management experience, must be highly organized, work well independently, must have previous office skills and experience, Must have car and good driving record, since he or she will have to drive to Parker to main office possibly twice a week.

    Salary: 20

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD11-17-15

    Title: Assistant Property Manager

    Location: Broomfield, CO

    Description of Company: A national, private real estate investment and development firm that concentrates on institutional-grade office properties and land ventures.

    Job Duties: Primary Duties: Initiate and execute maintenance programs for the property’s interior and exterior, renovations, CapEx projects, tenant move-ins and outs, etc. and track progress through completion. Develop strong tenant and vendor relationships. Prepare reports required for monthly and annual reports on financial, marketing and maintenance information. Possess knowledge of industry standard accounting practices. Manage invoice coding/approval and miscellaneous revenues and expenses. Understand, enforce and adhere to the leases, by-laws and/or other specifications for each property. Hire and train staff as needed. Communicate effectively through written and verbal correspondences. Requirements: Ability to work flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week and requires travel to other property locations weekly or as needed. Additional responsibilities may be added as directed by senior management.

    Job Experience: This position is ideal for a flexible, independent, articulate, personable self-starter with commercial property management experience who has a hands-on approach to property management. Candidate must have solid proficiency with Microsoft Office/Suite and the ability to learn industry-standard software. Experience with Timberline, KeyScan and 360 Service Facility is a plus. A workplace culture is provided in which people have a relaxed, friendly attitude toward one another.

    Salary: 65000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT11-17-87

    Title: Bilingual Receptionist

    Location: Gunbarrel

    Description of Company: Affordable Housing and Apartment Management Group

    Job Duties: Duties include but are not limited to: answering phones, assist with file maintenance, tenant and vendor relations.

    Job Experience: Receptionist with strong customer service skills required. Must have basic office skills and be comfortable with computers. Candidate should have excellent phone skills for busy reception desk. Bilingual is required.

    Salary: 14

    Contact: Whitney Nobles whitney@realtyjobs.com

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    Order #: DT10-17-324

    Title: Assistant Property Manager

    Location: Denver Technical Center

    Description of Company: National Mixed-Use Commercial Real Estate Management & Investment Firm

    Job Duties: • Primary responsibility for all customer service and tenant relations, including first point of contact for tenant requests & coordinating all service calls and follow-up of same. • Management of on-site management office, including phones, office services and managing all visitors. • Primary responsibility for preparing lease abstracts, maintaining insurance certificates, A/R and A/P, monitoring vendors’ activities, and security systems and controls. • Assist with the management and maintenance of office and R&D product, ensuring the income is maximized, expenses controlled, and the value of the asset is maintained by sustaining occupancy through the highest level of service to the tenants. • Assist in the timely completion of accurate budgets, monthly/quarterly variance reports, CAM reconciliations, and other related financial tools implemented by owner, investors and/or lenders. • Assist with facilitating, monitoring and overseeing all capital and tenant improvements at the property. Regularly inspect the asset to ensure the property is maintained at an optimum level, and safeguard the security and protection of all tenants and visitors.

    Job Experience: • Real Estate license preferred • 2-4+ years of relevant work experience in commercial real estate required. • Must be fluent in Word, Excel, and have familiarity in accounting software programs (Yardi platform currently used) • R&D product types required and leasing experience a plus. • The candidate must have excellent oral and written communication skills, and superior skills in tenant relations & customer service, • Must be familiar with budgeting / financial reporting. • Other essential capabilities include commitment to meet deadlines, integrity, work ethic & leadership qualities

    Salary: 19

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD10-17-28

    Title: Real Estate Assistant

    Location: Colorado Springs

    Description of Company: Small Real Estate Investment company. Buys, flips and sells duplexes and four-plexes. Currently owns 50 plus units, residential and one small office building.

    Job Duties: • Assist a private real estate developer in the day to day operations of his business. • Create reports. • Research properties for acquisition. • Assist with property management. • Correspond with vendors. • Ensure paperwork is complete for closings. • Do the marketing for the Real Estate company. • Make phone calls to current and prospective clients.

    Job Experience: • Any Real Estate brokerage assistant or sales experience considered. • Must be a self-starter and be a think on your feet type of person. • Ability to prioritize and multi-task. • Strong customer service skills. • Excellent phone etiquette. • Marketing experience. • Must have at least an Associates Degree. • Possess excellent grammar and writing skills. • Type at least 50 wpm. • Must not have a current active Colorado Real Estate License. • Must be available for a temporary to hire opportunity.

    Salary: 50000

    Contact: Bonnie Andrzejczak bonnie@realtyjobs.com

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    Order #: DD10-17-17

    Title: Office Manager / Brokers Assistant

    Location: CONFIDENTIAL

    Description of Company: Local, established full service commercial real estate brokerage firm offering services locally, nationally and internationally.

    Job Duties: Answering / directing real estate phone calls and emails Scheduling & coordinating appointments with real estate clients, business partners or vendors Maintain real estate client & business partner database Assist and coordinate real estate purchase or sale transaction lifecycles, ensuring a smooth and successful contract to close Assist and prepare and draft real estate documents (contracts, disclosures, leases, addenda, etc.) Occasional on site assistance at real estate events (e.g., open houses, broker tours, sponsored events) Purchase and arrange delivery for birthday, purchase & sale anniversary cards, and referrals gifts Run errands: add/remove lockboxes, pick-up/drop-off contracts/disclosures, placing sign riders Manage active property management tasks and work orders Assist in managing real estate accounts receivable and accounts payable (create, distribute and pay invoices) Preparation and distribution of property management monthly income statements Perform real estate data and marketing research

    Job Experience: commercial real estate personal assistant, brokerage support.-prior experience COMMERCIAL real estate brokerage firm including preparing Colorado Real Estate Commission approved forms and contracts, listings management in Costar and Xceligent property databases, and marketing of commercial real estate for sale or lease. REAL ESTATE LICENSE: Is a real plus but is not required, however, would want someone who is willing to get their license.

    Salary: 50000

    Contact: Christina Birch christina@realtyjobs.com

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    Order #: DT09-17-199

    Title: Title Assistant (x12)

    Location: Denver Tech Center

    Description of Company: Mobile home park, 6th largest chain of mobile home parks in the nation. Highly specialized operating a large portfolio.

    Job Duties: • Efficient and timely processing of titles and abandoned titles in accordance with state regulations • Audit software and inventory list to assure accuracy of title status • Assist with refinement and rollout of new or existing policies, procedures, and forms for company operations • Develop and maintain relationship with Community, District, and Regional Managers • Additional duties as assigned by Manager • Prepare reports describing any title encumbrances encountered during searching activities, and outlining actions needed to clear titles. • Examine individual titles in order to determine if restrictions, such as delinquent taxes, will affect titles and limit property use. • Obtain tax certifications on purchased homes or pay any applicable taxes to ensure an unencumbered title transfer.

    Job Experience: Must have some office experience, customer service experience. Must be detail oriented, accurate and experience in MS Word, Excel, Outlook, Adobe, working in a data base program. Will be working with others in a call center type environment

    Salary: 13.5

    Contact: Andrea Laca Andrea@Realtyjobs.com

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    Order #: DD09-17-11

    Title: Transaction Coordinator

    Location: South Central Denver

    Description of Company: Locally owned, established commercial brokerage and property management firm.

    Job Duties: • Input contracts and listing agreements • Prepare, edit, track changes and on contracts • Manage property related books and records and all relevant due diligence items • Manage and track milestone events in escrow timeline of properties in escrow • Coordinate and track the receipt and delivery of all due diligence materials • Manage and maintain daily weekly activity calendar with meetings and calls for broker(s) • Assistant Manage multiple transactions simultaneously • Interact with broker, clients, escrow, title, and third party organizations • Provide clerical support to the broker(s), manage and oversight of the entire contract from start to finish

    Job Experience: • Any administrative experience in a commercial brokerage, property management, legal or commercial lending firm considered. • Experience processing escrow files ideal • Real estate paralegal background preferred • Strong verbal, and writing communication skills • Attention to detail a must • Must be able to work independently with minimal supervision • Strong organizational skills with the ability to multitask in an environment of changing priorities • Proficient in MS Office applications, Co Star / Xceligent knowledge helpful Ability to read and comprehend documents such as commercial real estate leases, purchase agreements, title reports, deeds, as well as other real estate due diligence documents a plus.

    Salary: 55000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT08-17-370

    Title: Real Estate Assistant

    Location: Colorado Springs

    Description of Company: Small Real Estate Investment company. Buys, flips and sells duplexes and four-plexes. Currently owns 50 plus units, residential and one small office building.

    Job Duties: • Assist a private real estate developer in the day to day operations of his business. • Create reports. • Research properties for acquisition. • Assist with property management. • Correspond with vendors. • Ensure paperwork is complete for closings. • Do the marketing for the Real Estate company. • Make phone calls to current and prospective clients.

    Job Experience: • Any Real Estate brokerage assistant or sales experience considered. • Must be a self-starter and be a think on your feet type of person. • Ability to prioritize and multi-task. • Strong customer service skills. • Excellent phone etiquette. • Marketing experience. • Must have at least an Associates Degree. • Possess excellent grammar and writing skills. • Type at least 50 wpm. • Must not have a current active Colorado Real Estate License. • Must be available for a temporary to hire opportunity.

    Salary: 21

    Contact: Bonnie Andrzejczak bonnie@realtyjobs.com

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    Order #: DD08-17-12

    Title: Property Manager

    Location: Brighton, CO

    Description of Company: National multi- family property management company

    Job Duties: • Will be responsible for overseeing the operations of a mid sized Tax Credit property. • Daily duties to include but are not limited to, budget preparation and execution as well as maintaining property financial goals. • Maintaining monthly reports and ensure all rents are collected when due and posted in a timely manner. • Generate necessary legal action, documents and process in accordance with State and company guidelines. • Provide constant vendor/contractor communications regarding scheduling, billing, vendor relations and certificate of insurance. • Submit A/P invoices to corporate office for payment. • Ensure property is rented to it's full capacity. • Oversee leasing staff and confirm all leases and corresponding paperwork are completed and input into software system. • Ensure current resident files are properly maintained. • Work with residents to resolve any concerns or request on a timely basis to ensure resident satisfaction. • Develop and implement resident retention programs. • Maintain community appearance and complete regular community inspections and tours. • Hire, train and supervise all on-site staff.

    Job Experience: • The ideal candidate will have previous experience as a manager in the multifamily industry, preferably with Tax Credit. • Must have computer knowledge with MS Word, Excel, and Outlook, as well as Yardi/ MRIproperty management system operations is a plus. • Ability to act independently and make decisions. • Must have previous experience working with budgets/financials. • Excellent verbal and written communication skills. • Available to work weekends when needed.

    Salary: 62000

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DT06-17-322

    Title: Administrative Assistant

    Location: Englewood

    Description of Company: Local commercial floor and wall covering business for over 20 years with experience in Hotels, Multiplex Townhome projects, Shopping Centers, Schools, Office Buildings, Hospitals, Med

    Job Duties: •Answer phone and transfer calls •Open and sort mail • Order office supplies as needed • Enter material payables in QuickBooks • Process checks and post payments to and from contractors • Process payroll, complete time sheets and track hours • Monitor and track tax exempt statuses and invoices • Process purchase orders • Complete and manage credit applications • Track and update jobs in the computer system • Manage contracts and work orders and change orders • Manage insurance compliance

    Job Experience: •Any office experience in a construction or interior design industry ideal • Exposure or training with contracts lien waivers or legal related documents preferred • Must possess excellent typing skills, strong oral and written skills, and the ability to work independently and communicate well with others. • Knowledge of computers, software, databases and word processing programs is necessary. • Assistants must also be able to operate general office equipment, such as a copy machine, fax machine, multi-line telephone system and scanner. • Experience or training in accounts payable ideal.

    Salary: 16

    Contact: Christina Birch christina@realtyjobs.com

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    Order #: DT03-17-413

    Title: Assistant Manager

    Location: DTC

    Description of Company: International Commercial Real Estate Brokerage & Property Management Company.

    Job Duties: •Manage service contracts and follow up on work orders, tenant communication, provide excellent tenant service • Assist with overseeing vendors and personnel working on site • Assists with the maintenance of property and liability insurance • Tracks and compiles insurance certificates for tenants and vendors. • Assists with lease compliance, tenant default and lock-out situations. • Files documents in tenant files, vendor files, payables, etc. • Compiles and tracks lease expiration • Provides assistance and support to the leasing / sales brokers on each property including providing property information, documentation and access. • Works directly with the property accountants / controller to maintain financial records, billings, reports, etc.

    Job Experience: Previous commercial or real estate property management or related experience, Co. Real Estate License is required either current or in the process or in the near future, previous office skills, MS Word & Excel intermediate knowledge required, •Demonstrated initiative and reflect a sense of urgency in daily duties by meeting or improving upon deadlines •Proven record of providing excellent internal and external customer service •Excellent oral and written communications skills •The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented Must be able to pass drug and background check, this is a possible temporary to hire paying $17-20 while temping once hired permanent the pay is based on experience up to $54k

    Salary: 14.5

    Contact: Tara Matta tara@realtyjobs.com

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    Order #: DD12-16-17

    Title: Administrative / Receptionist

    Location: Downtown Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Answer VOIP phone system to determine need and the property consultant to transfer the call. • Greet candidates, Clients and Vendors that come to the main office. • Administer training and tests, • Database input of resumes and create files. • Ensure accurate completion of I-9 and other application forms. • Call candidates to confirm interviews. • Assist managers in various recruiting duties • Assist in marketing efforts. • Maintain reception and kitchen areas and supplies • Special projects as assigned.

    Job Experience: • Will train with strong interpersonal communications skills. • Must be professional and detail oriented with good typing skills and general computer ability. • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful. • Some college education helpful. • Must be reliable and ethical

    Salary: 26000

    Contact: Kelsi Watson Kelsi@realtyjobs.com

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    Order #: DD07-15-25

    Title: National Executive Recruiter

    Location: Down Town Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Recruit, interview and reference candidates for permanent executive positions in property management, brokerage, construction, title and mortgage. • Manage database of candidates, job orders and client information. • Representation of our company's services to new and existing firms. Compensation structure to include $35k Base Salary, Commissions, Bonuses, Benefits and expense account. Association involvement such as BOMA, HBA, and GSA Base of $35k + Commissions, Bonuses and expenses.

    Job Experience: Previous Recruiting experience required, sales and marketing a plus. • Real estate experience required with a strong understanding of the job market. • Any hiring, interviewing, new hire orientation and marketing experience ideal. • Must be detailed oriented with strong computer skills.

    Salary: 50000

    Contact: Tara Matta tara@realtyjobs.com

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