Real Estate Personnel: Administrative

  • Denver Administrative Jobs
  • Below is a partial list of administrative jobs currently available through our office. For other real estate job opportunities please return to our main realty jobs listing page

    All information on these positions is subject to change.  The salary shown represents the maximum annual compensation that may be offered depending on experience inclusive of anticipated bonuses and commissions.  Real Estate Personnel assumes no liability for false information given to us by the client companies.  All fees are assumed by our client companies. 

    Denver Real Estate Jobs: Administrative

    Order #: DD04-19-40

    Title: Front Desk Administrator

    Location: Central Denver

    Description of Company: 

    Job Duties: Administrative Assistant — Performs administrative and office support activities for multiple supervisors. Duties include answering all incoming calls and redirect them or keep messages. Greet and welcome guests, receive letters, packages etc. and distribute them. Assist with creating word documents and spreadsheets as well as other duties as assigned.

    Job Experience: Previous experience as front desk representative, or relevant position. Excellent knowledge of MS Office (especially Excel and Word). Strong communication and people skills with good organizational and multi-tasking abilities. Proficient in English (oral and written)

    Salary: 43680

    Contact: Wesley Boelter

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    Order #: DD04-19-34

    Title: Assistant/Concierge Property Manager


    Description of Company: privately held real estate investment and operating company based in Denver, Colorado

    Job Duties: Meet and greet tenants, vendors, assist with managing all internal employees including but not limited to; valet, security, housekeepers, porter and maintenance. Assist property manager with day to day operations. • Respond to tenant needs, resolving problems promptly and according to lease. • Regular interaction with tenants. • Process and payment of vendor invoices. Assist with processing certificates of insurance, HVAC service reports, etc. • Rent collections. • Prepare bid packets for projects. • Walk-through of property daily to ensure clean and safe conditions. • Perform and document monthly property inspections. • Assist with annual budget and CAM reconciliations.

    Job Experience: Must have previous administrative experience, property management skills required, ideal candidate will have commercial industry experience, outgoing personality professional presentation, excellent customer service and follow up skills. Ability to provide efficient, timely, reliable and courteous service at all times. • Intermediate to advanced skills with Microsoft Office Suite and YARDI knowledge a plus. • Self-motivation and the ability to work effectively with little to no supervision. Leadership skills, resourcefulness and ability to multi task.

    Salary: 57000

    Contact: Tara Matta

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    Order #: DT04-19-331

    Title: Transaction Manager

    Location: Denver

    Description of Company: A retail and restaurant brokerage company specializing in leasing, development, positioning, marketing, investing and creating new and existing opportunities for our clients. Rain or shine.

    Job Duties: • Provide support to Commercial Real Estate Brokers • Daily interface with National Credit Tenants and Developers/Landlords • Redline documents as requested and create/rack Commission Agreement letters between Brokers • Perform research for Brokers based on client guidelines thru Costar, Loopnet, and internal data base • Search property ownership records and provide Broker with contact information for such owners • Cold call property owners for properties not currently on the market • Create tour books including compiling property information by interfacing with other Brokers, uploading data to GoogleSheets/Maps, and coordinating time with Marketing to produce final product for client • Assists in special projects and support other Administrative staff • Arrange travel and create expenses reports for client reimbursement • Create deal files, invoice Landlord or Clients, and track status of commissions to report to Broker monthly • Keeping up to date Sales Volumes and Property Comps

    Job Experience: • Positive attitude • At least 5 years’ experience as an Executive Assistant • Real Estate experience a plus • Must have exceptional researching skills • Strong organizational skills • Proven computer software skills with Office 365 • Ability to learn new software programs with ease (CoStar, Landvision, Metroscan, Regis, etc.) • Excellent written and verbal communication skills • Ability to multi-task • Strong attention to detail is a must • Ability to function independently, as well as a member of the team • Maturity to deal tactfully and professionally with all levels of employees • Dependability and Punctuality • Maintain a level of confidentiality with high level clients • Must have strong desire to grow professionally in the Commercial Real Estate industry

    Salary: 65000

    Contact: Makenzie Lewis

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    Order #: DT04-19-327

    Title: Assistant Property Manager

    Location: Down Town Denver

    Description of Company: National Commercial Property Management group handling high rise office and industrial properties in multiple states.

    Job Duties: Varied duties to include: • Dispatching and management of vendors • Management of vendor insurance certificates • Assist with overseeing daily operations of property management • Administrative duties including file maintenance, data entry • Tenant relations functions such as maintenance request management, move in and out coordination, tenant finish and general communication.

    Job Experience: Must have at least 2+ years administrative experience, ideally in commercial real estate, executive assistant experience helpful. Marketing experience helpful Above average use of technology in MS Word, Excel, Power Point. Strong writing skills, i.e., spelling, grammar Reliable and punctual Possess a friendly, proactive attitude Flexible and quick learner Must be resourceful and be able to multitask and support different people at the same time. Work well with diverse personalities

    Salary: 55000

    Contact: Tara Matta

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    Order #: DD04-19-25

    Title: Administrative / Marketing Assistant

    Location: Down Town Denver

    Description of Company: National Commercial Property Management group handling high rise office and industrial properties in multiple states.

    Job Duties: • Commercial real estate brokerage administration and transaction tasks • Assist with processing documents • Marketing on web site and social media • Create brochures and represent the company at social functions • Process expense reports for executive team • Provide back up to the Receptionist when that person is out

    Job Experience: • Must have at least 2+ years administrative experience, in commercial real estate • Executive assistant experience helpful. • Marketing experience helpful • Above average ability in the use of technology in MS Word, Excel, Power Point • Strong writing skills, i.e., spelling, grammar • Reliable and punctual • Possess a friendly, proactive attitude • Flexible and quick learner • Must be resourceful and be able to multitask and support different people at the same time. • Work well with diverse personalities

    Salary: 55000

    Contact: Tara Matta

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    Order #: DT04-19-237

    Title: Leasing Agent

    Location: Denver

    Description of Company: National multi- family property management company

    Job Duties: Provides tours of apartment and community to potential residents for the purpose of leasing apartments. Discusses with potential residents, the advantages of leasing at the property. Prepares leases for qualified potential residents. Conducts outreach marketing as needed. Keeps accurate records of both phone and walk-in traffic utilizing approved phone logs and marketing systems. Enters property traffic data in computer system daily. Conducts comparative surveys as requested to ensure competitive market pricing. Screens rental applications and qualifies potential residents. Assists residents with questions, maintenance requests, payment of rent or other requests on a daily basis. Maintains a positive customer relations attitude. Complies with all Federal and Local Fair Housing regulations and ordinances. Completes all other projects or requests as directed by Leasing Manager.

    Job Experience: 1 year of leasing experience with demonstrated sales ability. Outgoing people person who likes to stay busy! Must be proficient in computer programs, including MS Word and Outlook. Must be able to draft correspondence and memoranda. Weekend availability required. Yardi experience a plus.

    Salary: 15

    Contact: Tara Matta

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    Order #: DD01-19-41

    Title: Commercial Property Manager

    Location: Thornton/Westminster

    Description of Company: National Commercial Property & Asset Management and Real Estate Acquisition Company

    Job Duties: • Management of up to 15 commercial properties. • Interface with tenants, vendors, and owners. • Oversight of tenant improvements and property renovation projects. • Manage maintenance staff. • Property budgeting, collection and monitoring of property income and expenses. • Report to ownership. • Analyze key financial statements such as P&L, Balance Sheet, and Statement of Cash Flow to determine pro-forma cash flow projections. • Abstract commercial leases. • Knowledgeable of lease structures • Organize and present market data analysis, draw objective conclusions and make recommendations. • Create and present Excel spreadsheet analysis. Ability to efficiently write excel formulas. • Monitor and analyze commercial market conditions and tenant trends.

    Job Experience: • A minimum of 5 years working in commercial real estate with property management experience. • Understanding of commercial lease administration, well versed in Commercial Leases, specifically Office space and helpful to know medical space. • Experience working directly with owners • Budgeting and CAM Reconciliation processes • Excellent oral and written communication skills, organizational skills and attention to detail • Ability to work well under pressure • Knowledge in Yardi and Angus work order system is very helpful • Professional demeanor and appearance • B.A. or B.S. preferred but not required • Working knowledge and experience in financial accounting in commercial real estate, financial reporting and budgeting necessary. • Must have reliable vehicle to do site visits.

    Salary: 85000

    Contact: Tara Matta

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    Order #: DD12-18-25

    Title: Assistant Property Manager Accounting

    Location: North Denver

    Description of Company: Acquisitions and management group focusing on retail, industrial and land development.

    Job Duties: • Assist with managing properties and day to day operations for class B/C industrial, some retail and undeveloped land zoned industrial and retail. Assist with the project management of renovations and tenant finish projects of newly acquired building. • Bookkeeping 2 days per week • Manage triple net leases • CAM Reconciliations • Tenant and vendor relations manages Assist with a/p and a/r Meet tenants at sites.

    Job Experience: • Must have at least 2 years of Commercial Property Management experience • Rent Manager software experience ideal • QuickBooks knowledge • Bookkeeping experience or ability assisting with budget preparation/financial reporting, familiarity with building systems, lease negotiation, documentation and administration, CAM Recs, Project Management skills ideal. Driving is required.

    Salary: 55000

    Contact: Tara Matta

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    Order #: DD12-16-17

    Title: Receptionist

    Location: Downtown Denver

    Description of Company: Growing personnel staffing and consulting service.

    Job Duties: • Answer VOIP phone system to assist callers, determine their needs and transfer the calls to the appropriate staff member • Greet Candidates, Clients and Vendors that come to the main office • Administer training and tests • Database input of resumes and create files • Ensure accurate completion of I-9 and other application forms. • Call candidates to confirm interviews • Assist managers in various recruiting duties • Assist in marketing efforts • Maintain reception and kitchen areas and supplies • Assist payroll in collecting and processing time sheets • Special projects as assigned

    Job Experience: • Will train with strong interpersonal communications skills • Must be professional and detail oriented with good typing skills and general computer ability • Any real estate industry, apartment, brokerage, construction, title, mortgage or hotel industry related experience or training helpful • Some college education helpful • Any staffing or recruiting industry helpful, but not required • Must be reliable, ethical and a team player

    Salary: 31200

    Contact: Sara Pierce

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